Posted on 06/23/2014

By Tim McLean
Facilities Management teams can play a strategic role in corporate success. Accruent offers its final tip in our series to helping Facilities Management teams save time, costs, and energy to become a strategic contributor: Access Your Data – And Use It.

Access Your Data – And Use It

Having data in multiple systems and on personal spreadsheets limits your ability to get a complete picture of operational costs and building level performance. Analysis is put off or performed infrequently because the effort to consolidate the data ends up being a manual exercise in spreadsheet gymnastics. The mantra in facility management is, “If you can’t measure it, you can’t manage it.”

An integrated system enables you to track detailed repair history at the most granular level. That simply isn’t feasible without the right system in place. Until you organize that information, and see it in its entirety, it’s just data.

Your system’s integrated reporting tool enables you to create a complete enterprise-wide picture of the cost trends by building asset class, maintenance class, even individual assets, and turns the data into information. Granular history enables you to spot performance problems before they turn into emergency repairs. Putting repairs and adjustments on your schedule instead of emergencies enables you to keep costs down and operate equipment at the optimum efficiency.

Becoming a Strategic Contributor

Moving to the cloud may be the most strategic move you can make to enable you to stay abreast of technology and provide easy access of facility information across your enterprise. Switching your facility management process to the cloud provides anywhere access to planners, technicians, vendors, and facility customers.

The built-in efficiencies achieved by automating processes and moving from paper-driven to an online, interactive work management enable your team to get more accomplished with the same number of people. It also frees up administrative time to focus on organizing your planned and preventive maintenance programs. This results in both process and energy cost savings.

A well run facilities management organization provides a competition advantage over organizations today, providing a world class work environment that not only attracts better employees, but also helps you better retain your best talent. Higher customer satisfaction means a more productive workforce!

Using the right tools and using them properly enables you to drive significant cost savings directly to the bottom line, making facilities management a significant contributor to your organization.


Additional Information

Read previous blog posts to learn about our first six tips in the series. Accruent’s white paper, “From Cost Center to Strategic Contributor: How Facilities Management teams Can Play a More Strategic Role in Organizations,” provides insight into how FM teams can drive profitability from their department, whether it’s leveraging automated processes or using reporting to make maintenance decisions. Download your copy of the white paper today.

In addition, the webinar “7 Ways Your FM Team Can Be More Strategic” hosted by Tim McLean is now available online. If you would like to watch the recording, please visit the Vimeo using the password FM2014.