Posted on 01/25/2016

By: Matt Binko, Consultant


We endeavor to keep our hospitals safe.  This is especially true in sensitive areas such as Mother/Baby, NICU, and the like.  Some of us have invested greatly in securing these areas.  There are magnetically-locked (mag-locked) doors, cameras and additional access programmed onto ID badges to name a few.  We even have plans in place just in case any of these physical security devices fail. 


How much does that broken mag-lock cost you?

But once it does, how much is it truly costing you? Aside from the cost of repair, as soon as it goes down, other costs go up. While people are reading warranties and doing cost analysis, that repair bill steadily climbs higher.

That being said, do you have a contingency plan for such outages? For many organizations, this includes leveraging a security officer to protect the door. However, from the second security personnel arrives to the second they leave, there is an associated cost of that repair. A simple four-hour turn around can add at least $100 to the bill.  What would you pay if it were down a day? A week?

In addition, it’s important to think about what the security officer could have focused on if he wasn’t spending time securing the door. Were there any incidents that occurred due to his time away from his normal duties? Perhaps there was a slip and fall, or a theft from an employee’s bag in the cafeteria – both of which would have been prevented if you didn’t have that broken mag-lock.


What can you do to mitigate this risk?

Ensuring that your organization has essential information about each piece of equipment within the hospital facility serves as an important first step to mitigate this risk. For security purposes, having information about all associated equipment quickens the decision-making process in the event the equipment fails.

Having the information you need to make quick decisions about how it will be repaired, who will repair it and timeline can ensure that a broken mag-lock isn’t busting your budget, while ensuring that you are keeping patients and employees safe.

Lastly, using a system like TMS OnLine for your security department can simplify the information-sharing process and ensure best practices across your organization. The CMMS solution allows you to track information, as well as report on details, so you can understand the true costs behind that broken mag-lock and evaluate trends to know how you can prevent it from happening in the future.

Read our brochure to learn more about TMS OnLine and how it can help you manage your security needs in your hospital facility.