Posted on 06/23/2015

How to Improve Your Preventive Maintenance ProgramYou’ve checked everything off the list for a successful preventive maintenance program.

You created standardized operating procedures, determined maintenance schedules for your equipment, established service level agreements for your team, and started to analyze the data.

But you aren’t seeing any changes in the performance of your equipment. Now what?

Even though you’ve ticked all the boxes for creating a preventive maintenance program, there may still be opportunities to improve.

Ask yourself these 5 questions to see how you can strengthen your preventive maintenance program:

1. Did you gather benchmark metrics?

Benchmark metrics indicate where you currently stand with your preventive maintenance program. These metrics can include the number of PMs that you complete on a monthly basis, or analyze how much time your team spends on preventive vs. reactive maintenance activities.

Without having these benchmarks in place, it can be challenging to determine how much your team has improved.

On top of benchmarking where you currently stand today, you need to set metrics for where you want to see your team in a quarter, a year or 5 years from now. In doing so, your team can have a clear understanding of their targets.

2. Do you have a central database for information?

Developing standardized operating procedures is a step in the right direction for a world-class preventive maintenance program, but they're useless if not everyone on the team can access them.

The best way to solve this access problem is to invest in a computerized maintenance management solution (CMMS), which serves as a single source of truth for all information that your facility and maintenance management team needs.

As a result, you can automate preventive maintenance schedules and ensure that each PM is completed in a consistent and accurate manner.

3. Are you following the 10% rule?

The 10% rule can help a good PM program achieve world-class levels.

This rule dictates the timeline for completing preventive maintenance routines to ensure that it’s providing the benefits to the equipment and your team.

For example, with a monthly preventive maintenance routine, technicians must complete the PM within one-and-a-half days before or after the start date of the PM. Learn more about the 10 percent rule in this blog post.

4. Have you implemented the program for longer than a quarter?

While you will see some immediate gains from implementing a preventive maintenance routine, the biggest benefit of implementing a PM program will be tracked over time.

If your preventive maintenanc program hasn't be in place for longer than 3 months, it may be challenging to track any key trends for the equipment. Have patience and give the program some more time.

5. Did you ask technicians for feedback?

To discover any gaps in your preventive maintenance program, your data can only tell you part of the story.

Technicians and others who are part of the program serve as the best resource for improving the program, including testing any changes to the program.

Learn more more about facilities maintenance management.