Posted on 06/23/2015

By Lora Mays, Product Marketing Manager

You’ve checked everything off the list for what you need to do to create a successful preventive maintenance (PM) program. You created standardized operating procedures, established maintenance schedules for your equipment, set service-level agreements for your team to adhere to and started to analyze the data… but you aren’t seeing any changes in the performance of your equipment. Now what?

Even though you’ve checked off every box for creating a PM program, there may be opportunities to improve and see the benefits from a strong PM program. Ask yourself these five questions to see how you can improve your PM program:

Did you gather benchmark metrics?

Benchmark metrics indicate where you currently stand with your preventive maintenance program. These metrics can include the number of PMs that you complete on a monthly basis, or analyze how much time your team spends on preventive vs. reactive maintenance activities.

Without having these in place, it can be challenging to determine how much your team has improved. On top of benchmarking where you currently stand today, you need to set metrics for where you want to see your team in a quarter, year or five years. In doing so, they can have a clear understanding of what they need to strive towards.

Do you have a central database for information?

Setting standardized operating procedures is a step in the right direction for having a world-class preventive maintenance program, but they are useless if not everyone on the team can access them.

The best way to solve this is to invest in a computerized maintenance management solution (CMMS), which serves as a single source of truth for all information that your facility and maintenance management team needs. As a result, you can automate preventive maintenance schedules and ensure that each PM is done in a consistent and accurate manner.

Are you following the 10% rule?

The 10 percent rule can transform a good PM program to one of world-class levels. This rule dictates the timeline for completing preventive maintenance routines to ensure that it’s providing the benefits to the equipment and your team. In the case of a monthly preventive maintenance routine, technicians must complete the PM within 1-1/2 days before or after the start date of the PM. Learn more about the 10 percent rule in this blog post.  

Have you implemented the program for longer than a quarter?

While you will see some immediate gains from implementing a preventive maintenance routine, the biggest benefit of implementing a PM program will be tracked over time.

Because of this, it most likely is challenging to track any key trends that you’ve seen with the equipment if you haven’t had a PM program in place for longer than a quarter. Have patience and give the program some more time.

Did you ask technicians for feedback?

To find out if your preventive maintenance program has gaps, your data can only tell you part of the story. Technicians and other employers who are carrying out the program serve as the best resource to learn where you can improve your current program, particularly if it’s one that you recently put into place.

Read our FREE white paper to learn how you can implement a world-class preventive maintenance program.