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VFA.facility® for Expert Capital Planning

An organization’s facilities are one of its most significant assets. Yet managing the wealth of information related to those facilities and their various building systems is an ongoing challenge, particularly for organizations. Data about value, condition, age, and function, as well as about maintenance and renewal needs, is often scattered across multiple locations and systems, creating islands of knowledge.

Capital planners may have limited insight into operational issues that could significantly impact planning requirements. Facility directors may be uncertain about how recently completed projects impact their annual funding requirements. Meanwhile, executives don’t have a clear picture of how spending on facilities supports organizational objectives over the long term. 

VFA.facility® empowers your organization with a central source of facility information, accessible across the organization. It provides facility managers, capital planners, financial analysts and executives with tools to effectively manage and maintain that data and to leverage it in making optimal decisions about facility spending and capital planning.

PUT THE POWER OF VFA.FACILITY® TO WORK IN YOUR ORGANIZATION

  • Understand the condition and value of facility assets
  • Accurately estimate long-term capital costs
  • Evaluate asset performance against targets
  • Rapidly model multiple portfolio scenarios and evaluate trade-offs
  • Allocate resources based on clearly identified priorities
  • Integrate sustainability initiatives into capital plans and budgets

CENTRALIZE INFORMATION ABOUT FACILITY ASSETS

VFA.facility’s powerful knowledge base supports the collection and management of a wide range of asset information, such as location, structure, type, uses, conditions, requirements and their associated costs, and related projects and plans.

  • Configure data and views to your needs. Organize asset data into numerous levels and create customized fields and drop-down lists on the fly. Sort, group and filter asset information based on your specific criteria, and view your portfolio by site, building type, size, ownership and more.
  • Dashboards and Reports provide easy access to key indicators. Dashboards provide a graphic view of the state of your portfolio; use the dashboards provided or make your own from any available report in the VFA.facility Report Center. Dashboards can even include data from other applications.
  • Enhance your understanding of your portfolio with photographs and CAD drawings. Associate drawings and photos with specific building records, assets, rooms or requirements. Annotate CAD drawings with icons illustrating prioritized requirements, and link them to detailed requirements records.
  • Attach relevant documents and links. Documents and links to other sites and data sources can be associated site-wide, or attached to objects including regions, assets, and requirements. Some examples include policy and procedure documents, maintenance schedules, approved budgets, and facility-specific reports.

ENSURE ACCURACY WITH BUILT-IN INDUSTRY STANDARDS

VFA.facility integrates industry standard cost data from RSMeans® and BCIS, and lifecycle data from the Building Owners and Managers Association (BOMA) to ensure reliable cost projections for deferred maintenance and systems renewal.

EMPLOY MULTIPLE COST SOURCES WITHIN THE SOFTWARE

The Cost Estimator in VFA.facility supports multiple cost sources, in addition to RSMeans and BCIS, for enhanced accuracy and relevance. Customers and partners have the flexibility of choosing the most appropriate cost estimation sources within the software for the specific requirements of a project or facility, employing third-party cost sources as well as proprietary cost estimation data.

STREAMLINE COST ESTIMATION

A library of building and system model templates enables you to rapidly and accurately estimate the cost of capital asset renewal and replacement. Users may adjust industrystandard cost and lifecycle data in the models for precise renewal and replacement calculations. 

ACCURATELY ESTIMATE RENEWAL NEEDS
Modeling tools in VFA.facility allow you to estimate system renewal costs and time lines based on the combination of both observed condition and asset age that you determine is most appropriate.

DETERMINE THE IMPACT OF DIFFERENT LEVELS OF SPENDING
Scenario analysis tools let you project long-term costs and graphically explore the impact of different funding levels. Evaluate strategies for maintaining a targeted facility condition level, varying spending, timing and project content to see the effect on facility condition and cost of capital over time.

PRIORITIZE CAPITAL NEEDS
Create multi-year budgets based on organization-wide priorities and strategies. All capital requirements are rank-ordered according to the ranking strategies you develop, allowing you to identify the most important capital needs. Create multiple ranking strategies for different types of assets, and compare various budget scenarios to see the impact of different investment levels.

DEVELOP EFFICIENT PROJECTS
Rapidly develop cost-effective capital projects from your prioritized capital needs and evaluate different project scenarios. Grouping requirements across facilities and sites allows you to identify opportunities to bundle projects cost-effectively, and readily determine the intersections of multiple projects.

BENCHMARK YOUR PROGRESS
Use industry-standard benchmarks, such as the Facility Condition Index (FCI), to quickly compare assets across a portfolio or against industry standards. Configure your FCI and define other measures critical to your organization, such as system condition indices and benchmarks for mission adequacy.

EVALUATE GREEN OPTIONS
VFA.facility enables users to incorporate green requirements into the long-term capital planning process, evaluate the costs and benefits of sustainability improvements, and prioritize green investments relative to other capital requirements.

CREATE CUSTOMIZED REPORTS
Powerful reporting and query tools give you rapid access to the data you need to support capital planning decisions. The Report Center provides a variety of standard reports which you can view and output in a variety of formats, schedule to run at specific times, and even automatically distribute to recipients you specify. With the optional Report Author tool, you can also create reports on the fly using a simple drag-and-drop interface. Use any available reports to create your own dashboards.

SUPPORT USERS IN MULTIPLE LANGUAGES AND CURRENCIES
VFA.facility is localized for use in US English, UK English, French and German. Language preference is automatically enabled based on the user’s web browser and PC locale settings. Multiple currencies are also supported. Local currencies may be used for regions, campuses and assets, with a standard site-wide global currency for rolled-up reporting.

ACCESS THROUGH A STANDARD WEB BROWSER
Using VFA.facility requires only a browser and internet connection, so you can get up and running quickly and focus on your business, not on technology. Individuals from across the organization and around the world can easily and securely access facility data from any location.

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Tags: vfa.facility, facility capital planning