3 Tips for Using a CMMS in the Food and Beverage Industry

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3 Tips for Using a CMMS in the Food and Beverage Industry

Using a CMMS in the Food and Beverage Industry



According to the Bureau of Labor Statistics, Food Manufacturing: NAICS 311 data produced June 21, 2019; costs are up while productivity is down across the Food and Beverage Industry.

Productivity

Productivity
(Source: Productivity and Costs)

 

One of the ways to solve this cost issue is to minimize its risk footprint—and you can do this by implementing technology. It does not have to be a full ERP system that overrides your legacy processes and procedures; it can be a computerized maintenance management system (CMMS) that fulfills your independent needs.

There are many benefits to implementing a CMMS in the food and beverage industry. For one thing, you benefit from a monitor and maintenance plan with proven results, as did Masters Gallery Foods. And while everyone is looking to reduce their costs to boost ROI, you can do so simply by having a forward thinking, problem solving technology in place.

Here are three proven strategies for success when implementing your CMMS:

  • Utilize Nested PM Strategies
  • Use PM Automation to Gain Insights
  • Apply PM Strategies to Document Management

Accruent’s CMMS platform Maintenance Connection can make this simple by integrating with your legacy systems to make the journey from technology that is missing the mark, to better reliability and continuous improvement, painless.

Use a “Nested” PM Strategy

Nesting in manufacturing is well known as laying out patterns to minimize raw material waste. Here we are referring to nesting in software, where you group matching parameter data to figure out patterns, which minimizes financial waste. Using preventive maintenance (PM) by nesting your work orders together, you can group work orders of different length and complexity together when they are due to occur at the same time. This means you can cut the number of (PM) reports you must manage down to one. Organizations using a CMMS without a nested PM feature are most likely creating additional work.

An example where this may be the most useful is with an overabundance of work orders, which can significantly increase your maintenance effort. Does your monthly PM require a 1-hour procedure to lubricate a production line roller unit? How about an actuator valve on a product filler or maybe an essential lift arm on a packaging conveyor? Does your annual procedure require the total replacement of these vital parts? If so, you risk spending an hour of unnecessary time lubricating a component that is scheduled to be replaced a week later.

This is actually a common problem that many organizations do not even realize they have. By utilizing a nested PM functionality, users will be required to include all activities and tasks, with monthly tasks being included in every annual PM.

This helps determine which tasks are released to the work order based on the schedule. When the monthly PM is due, the nested PM only releases the monthly tasks. Likewise, when the annual PM is due, the nested PM will release both the monthly and annual tasks.

Need Insight? Use PM Automation

Two common maintenance challenges in the food and beverage industry are maintaining complex equipment and compliance with regulatory standards. Without the aid of automation, teams can be left scrambling when reactive maintenance and break-fix requests arise, leading to a decrease in controllable risks that range from labor safety concerns to possible compliance violations. 

Although these challenges are daunting, organizations can excel in these industry-wide areas of opportunity by leveraging maintenance automation within their day-to-day maintenance operations.    
The advantage that automation provides can be staggering—from an increased return on asset lifecycle cost, enhanced performance safety management, and more effective processes aimed at compliance and regulatory standard execution.

Whether managing maintenance at a single site or multiple locations around the world, it is important to establish a standard approach to maintenance automation. A baseline of automation standards will help:

  • Reduce unwanted costs, unplanned downtime and the associated negative labor impact 
  • Capture real-time machine insights and data points
  • Ensure that all work being done is in-line with safety, compliance and regulatory standards

Understanding the frequency that assets should be maintained and what approach works best is vital to success. A CMMS with a high level of automation will allow you to mold your maintenance activities based on your processes and best practices, as well as develop and automate the generation of corrective work orders based on certain reading thresholds of any asset.

It is important to notify technicians of work that has been assigned to them and provide them with automated updates regarding the status of the work order, specifically work orders that are approaching their targeted completion date.

You want to ensure that your CMMS platform includes a robust mobile application so technicians can receive real-time notifications in the field. Automated daily, weekly and monthly reports are a great way to inspire your maintenance team to work harder towards performance targets. When you know where you stand, it becomes more transparent where your need to improve at the team, individual and contributor level.

Discover maintenance operations best practices with The State of CMMS Report.

Apply PM Strategies to Document Management 

An effective document management system will:

  • Promote consistency by providing a centralized storage repository for data.
  • Ensure fast and easy information retrieval.
  • Provide high-level information security.
  • Offer automated workflows.

Best practices indicate that to mitigate risk and protect ROI, you should ensure your CMMS platform has a robust document management system and integrates with your ERP. Providing your maintenance team with the essential documentation and regulatory requirements is not only an important piece of helping our technicians complete their jobs successfully, but it also guarantees that we are meeting the requirements of auditing authorities and their compliance reporting needs.

Stay Consistent for Success

Applying these principles of standardization to your organization’s maintenance program will establish a baseline for consistency, allowing you to easily measure your progress for increased insight into your organization. When you implement new initiatives, you will have consistent data for comparison to help you identify if the change was for better or worse.

Ultimately, when it comes to the food and beverage industry, staying consistent and connected is key to your maintenance team’s and your organization’s success.

Trinchero Family Estates are currently using Accruent’s Maintenance Connection CMMS to run all their preventative maintenance plans, from jobs to process improvements, and have seen great success with the strategies discussed above. Watch the video to see how they have streamlined their inventory and maintenance management. 

Get started creating your CMMS Plan with Maintenance Connection today. 

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