Accruent’s solutions for the Education industry have a history of maximizing facilities performance for a broad range of institutions, including 40 percent of the Top 50 universities. Education institutions have extensive portfolios that present challenges when managing for both short and long-term plans. Accruent’s software helps large institutions maximize their existing assets, plan for future expenditures and optimally maintain facilities.

  • Facilities and Maintenance Management
    Automate the entire preventive, corrective and predictive maintenance process in order to ensure a safe, clean campus and attract top students and faculty.
    More About Facilities and Maintenance Management

    Manage Work Order Lifecycle

    Route service requests for planning, estimating, scheduling and managing through completion within an easy-to-use, web-based self-service work management system.

    Integrate Maintenance Processes

    Save time, reduce errors and improve collaboration among multiple functional organizations when you seamlessly integrate your facilities management systems.

    Improve Visibility

    Achieve better results with fewer resources by providing facilities managers with the information needed to become more proactive to maintenance requests and facilities requirements, and optimize repair-versus-replace decisions.

    Simplify Work Order Entry

    Allow customers to enter service requests directly into the work order system in order to save time entering data manually or following up on incomplete requests.

    Automate Preventive Maintenance

    Schedule and prioritize preventive maintenance to increase the longevity of your property and assets and fundamentally reduce costs.

    Effectively Manage Inventory

    Capture information on parts, supplies, furniture and other types of inventory items in order to optimize inventory levels, manage total inventory value and perform automated replenishment analysis, requisition and purchasing.

    Track Utility Consumption

    Minimize costs, mitigate risk and optimize procurement with features for tracking and reporting on the metering, billing and consumption of utilities.

    Recover Maintenance Costs

    Capture costs associated with all service requests and allocate them to correct departments so that your facilities department will recover all owed internal costs.

    Manage Facilities On-the-Go

    Enter critical maintenance, inventory and utility information directly from the field using wireless devices, improving accuracy and productivity.

  • Asset Management
    Track the lifecycle of activities and costs associated with maintainable equipment, structures and other fixed assets across campus.
    More About Asset Management

    Evaluate Asset Inventory

    Capture historical data for all owned and leased assets, including the location of the asset, allocation of the asset, warranty information and overall condition.

    Plan Asset Lifecycle

    Use lifecycle models to understand costs and timelines associated with assets to make projections on expenditures and properly plan for asset replacement.

    Assess Facility Conditions

    Identify and prioritize where future facility repairs are needed, the current conditions and the costs to repair them, and automatically update data through your work order and capital projects systems.

    Optimize Repair-Versus-Replace Decisions

    Reduce long-term operating costs by providing instant online visibility of warranty information, acquisition and replacement costs and analysis of historical and on-going maintenance and repair expense.

    Track Asset Distribution

    Optimize use of assets by accurately tracking locations and assessing opportunities for asset transfers in place of purchases.

    Improve Asset Upkeep

    Realize longer asset life through automated planned maintenance, notifications and workflows in order to avoid cost leakage from depreciating assets.

    Manage Asset Repair Inventories

    Manage the stock of repair and replacement parts needed to maintain asset conditions within a consolidated system.

  • Capital Planning
    Strategically plan and manage facilities to enable your organization to reduce risk, lower costs, meet regulatory requirements and improve customer satisfaction.
    More About Capital Planning

    Capture Facilities Condition Information

    Leverage Accruent’s facility condition assessment services or use VFA Auditor to collect the information you need to optimize long-term facilities investments.

    Understand Funding Needs

    Using VFA Facility, graphically review the short- and long-term levels of funding needed to maintain facilities at optimal conditions, as well as project the impact various funding levels will have on the condition of each facility.

    Accurately Estimate Renewal Needs

    Estimate system renewal costs and timelines based on the combination of both observed condition and asset age using industry-standard cost data.

    Prioritize Capital Needs Based on Organizational Goals

    Identify the most important capital needs and create multi-year budgets based on rank-ordered capital requirements across the organization. 

    Develop Efficient Projects

    Uncover opportunities to cost-effectively bundle projects by grouping prioritized requirements across facilities and sites and evaluating different project scenarios.

    Benchmark Progress

    Incorporate green requirements into the long-term capital planning process, evaluate the costs and benefits of sustainability improvements, and prioritize green investments relative to other capital requirements.

    Create Customized Reports

    Leverage powerful standard reports and query tools to quickly access data needed to support capital planning decisions. With the optional Report Author tool, create ad-hoc reports using a simple drag-and-drop interface. Create personalized dashboards with any available reports.

    Related Products

  • Space Management
    Gain visibility into the space allocation and utilization across your campus to identify opportunities for additional usage or funding. 
    More About Space Management

    Improve Indirect Cost Recovery

    Track the functional use of space at the room to ensure timely and accurate audits with minimal effort that capture maximum indirect costs associated with grant funding.

    Track Allocations

    Distinguish between space owners, occupiers and functional users at the department and employee level across research and non-research universities. Collect data within a single source of truth for space type, usage, capacity and allocation for sharing with all campus location requirements.

    Uncover Additional Square Footage

    Use an accurate, up-to-date tracking system for all square footage in use on campus. This data helps you recognize opportunities to fill vacant space on campus, reducing costs on additional space leased and increasing state funding.

    Integrate with CAD Platforms

    Link your space database with AutoCAD and Revit, the world’s leading CAD platforms, to graphically capture and update accurate area measurements.

    Create Visual Space Representations

    Provide graphical floor plan reports to CAD and non-CAD users to plan, search or report on space usage. Create scenarios for space allocation or move planning.

    Integrate Space and Facility Data

    Maximize the recovery of your incurred facilities and administrative research costs by linking all of your facilities data and thus eliminating duplicate data entry.

    Consolidate Space-Related Data

    Store and maintain multiple levels of information on buildings, structures, floors and other space elements for quick analysis.

  • Project Management
    Track all aspects of your capital projects so you can compress schedules, monitor funding and budgets and generate detailed reporting.
    More About Project Management

    Consolidate Project Data

    Standardize project management processes, helping you improve collaboration and visibility into funding, budgeting and scheduling.

    Allocate Costs

    Estimate project costs before they are due and capture costs associated with specific projects as they occur so you can make more accurate budget projections.

    Reduce Time to Availability

    Increase your visibility into project schedules and process bottlenecks in real time, which will help expedite the process from turnover to space readiness.

  • Lease Administration
    Gain visibility into owned and leased property details and the associated legal and financial obligations for your entire campus portfolio.
    More About Lease Administration

    Avoid Unnecessary Property Costs

    Make informed real estate decisions and improve your power to negotiate by capturing and maintaining information about land inventory and monitoring market information.

    Track Lease Records

    Consolidate core lease information like amendments, lease prohibitions, tenant and/or landlord rights and lease history to avoid missing critical dates and stay within lease compliance.

    Eliminate Unnecessary Lease Payments

    Centralize all lease option information, including renewal, early termination and additional space in order to track critical dates and support automatic or tickler notifications.

    Optimize Revenue from Sub-Tenants

    Quickly identify missed or late payments from sub-tenants with better tracking of tenant payment responsibilities and schedules.