With costs associated with workplace asset management consuming over 30% of corporate non-payroll expenses, organizations like yours are recognizing the strategic role facilities management plays. A fully integrated system of records for real estate and facilities data is crucial to reducing costs and driving profitability from your locations; and it will help you align your real estate strategy with your business strategy as well as help you do more with less. More than 400 corporate organizations in 56 countries speaking nine languages use Accruent solutions to maximize the performance of approximately one billion square feet.
- Site Selection and Transaction Management
- Lease Administration
- Project Management
- Facilities and Maintenance Management
- Asset Management
- Occupancy Management
Site Selection & Transaction Management
Easily perform real estate transaction management using standardized processes, schedules and reporting options.
Consolidate Site Data
Maintain a detailed repository of available market-level real estate in order to be able to quickly generate reports that aid in the site selection process.
Facilitate Site Diligence
Manage the diligence process, and compile comprehensive site binders in digital form. Integrate information from third-party real estate data services, including CoStar®.
Compare Site Options
Generate apples-to-apples site comparisons of prospective sites in standardized formats or visual representations that support fast, fully informed decision making.
Uncover bad sites more rapidly using our standardized schedules and processes, thereby focusing time and money on productive sites.
Integrate Site Data
Automatically populate data on selected sites across all applications, thereby eliminating the need to re-key data.
Manage complex corporate lease scenarios across a distributed portfolio, ensure that you are in lease compliance and control occupancy costs.
Increase Efficiency in Lease Executions
Ensure negotiated clauses are known and enforced, improve negotiation power through portfolio analysis and eliminate abstract inefficiencies with standardized lease templates.
Reduce Costs Through Expense Compliance
Audit the reconciliation of landlord statements of occupancy expenses, such as operating costs, against lease-specific language.
Automate CPI Escalations
Automatically calculate Consumer Price Index (CPI) rates and apply them to rental amounts, ensuring you are paying the correct rents and eliminating the manual process of uncovering leases with CPI escalations.
Ensure FASB Compliance
Eliminate the time-intensive & high-risk process of manually generating and managing straight-line rent schedules for both Capital and Operating leases. Accruent has implemented the foundation for the proposed FASB Lease Topic 840 and continues to monitor the upcoming changes.
Manage Land & Property Tax
Reduce or eliminate tax obligations or penalties by increasing visibility into total costs through effective management of land parcels and property tax assessments and bills.
Streamline Rent Processing
Manage rent by exception to identify what has changed and for what reason so you may quickly identify payments that need review and approval.
Manage Tenant Collections
Automate the invoicing and collection of rent and other occupancy costs from properties that you have leased or subleased to avoid overlooking tenant payments.
Track Critical Dates
Maintain control of the lease renewal process by managing critical dates and creating automatic notifications, ensuring you do not miss opportunities and avoid late payments and fees.
Track all aspects of your development, construction and miscellaneous projects so you can compress schedules and stay within budget.
Consolidate Project Data
Standardize project management processes, helping you improve collaboration and visibility into funding, budgeting and scheduling.
Reduce Time to Availability
Increase your visibility into project schedules and process bottlenecks in real time, which will help expedite the process from turnover to space readiness. Receive instant notification of new assignments, project updates and task completions.
Minimize Change Order Commitments
Reduce the quantity and costs of change orders using tighter bidding processes and analysis of necessity. Minimize processing time required with automatic updates into budgets and schedules.
Optimize GC Bid Process
Save time and optimize spending with a streamlined GC bid review process, which provides apples-to-apples comparisons of bids and automatic updates to your project budget.
Monitor Projects in Real Time
Utilize cross-market reporting, milestone tracking, defined dependencies and documentation of completed tasks to reduce errors in project tasks and inaccuracies in completion dates.
Standardize Project Workflows
Keep your project guidelines consistent by using configurable templates that emulate best practices in order to encourage project success and enhance comparison reporting.
Manage Purchase Orders and Invoices
Automate your entire purchasing cycle and allow vendors to enter invoices directly, and you will spend less time and money on managing purchase orders and invoices for projects.
Monitor Project Budgets
Effortlessly stay on budget by linking budgets to projects and synchronize maintenance costs, allowing you to generate preliminary budget schedules, track real-time budget changes and identify variances.
Collaborate on Project Documents
Grant project stakeholders immediate access to project documents with a single resource library for contracts, Certificates of Insurance (COI) and additional documentation.
Integrate Project Maintenance Tasks
Save time and reduce double entry by integrating existing costs and details of work orders with new projects.
Facilities and Maintenance Management
Identify and automate the unique preventive, corrective and predictive maintenance needs for your corporate structures.
Manage Work Order Lifecycle
Route service requests for planning, estimating, scheduling and managing through completion within an easy-to-use, web-based self-service work management system.
Integrate Maintenance Processes
Save time, reduce errors and improve collaboration among functional groups by seamlessly integrating your facilities management systems.
Achieve better results with fewer resources by providing facilities managers with the information needed to become more proactive to maintenance requests and facilities requirements, and optimize repair-versus-replace decisions.
Simplify Work Order Entry
Allow customers to enter service requests directly into the work order system in order to save time entering data manually or following up on incomplete requests.
Collect inspection data and use it to define action items, delegate responsibilities and communicate data to quickly uncover and solve problems.
Prepare for Emergencies
Maintain a universally accessible and fully documented emergency plan with configurable structures to facilitate a quick, safe reaction to emergencies.
Standardize documentation and auditing of preventive events that mitigate incidents, and reduce overall corporate risk by accurately and effectively documenting incidents in the workplace.
Log Labor Hours
Track labor costs associated with work requests to identify costly activities and determine cost-effectiveness of performing repairs.
Control Visitor Access
Maintain building security by managing visitor access requests and badge printing, easily check them in and tie visits directly to work requests.
Automate Preventive Maintenance
Schedule and prioritize preventive maintenance, which will help you increase the longevity of your property and assets and fundamentally reduce costs.
Maintain Security Via Key Control
Mitigate the risk of lost or stolen keys by tracking and maintaining the issue, return and inventory of keys and locks and automating the administration of your key control system.
Manage Tool Supply
Manage and track the entire process of lending, returning, receiving, transferring and adjusting tools used for maintenance and production.
Effectively Manage Inventory
Capture information on parts, supplies, furniture and other types of consumable inventory items in order to optimize inventory levels and tie work requests to purchase orders.
Track Utility Consumption
Minimize costs, mitigate risk and optimize procurement with features for tracking and reporting on the metering, billing and consumption of utilities.
Assess Facility Conditions
Manage all aspects of future facility repairs, from identification, prioritization, planning and funding to resolution.
Manage Vendor Information
Track and manage critical vendor information, including Certificates of Insurance (COIs) and other key contract/compliance information.
Integrate Facilities Purchasing
Create Purchase Requisitions and Purchase Orders associated with repairs and other maintenance activities. Integrate and report this data to your financial and accounting systems.
Manage Facilities On-the-Go
Enter critical maintenance, inventory and utility information directly from the field using wireless devices, improving accuracy and productivity.
Manage and maintain the quantity, capacity and condition of fixed assets, as well as parts, supplies, furniture and inventory items.
Evaluate Asset Inventory
Capture historical data for all owned and leased assets, including the location of the asset, allocation of the asset, warranty information and overall condition.
Assess Facility Conditions
Identify where future facility repairs are needed, the current conditions and the costs to repair them, and automatically update data in your work order and capital projects systems.
Move Facility Assets
Automate the countless transactions required to accurately track, schedule, reserve and execute moves of facility assets using an automated workflow process.
Integrate Asset Management
Tie assets to recurring preventive or scheduled maintenance and integration with inspection modules. Flag assets under warranty on work requests to prevent unwarranted work.
Collaborate on Asset Documents
Track and associate critical documents directly to assets, such as contracts, Certificates of Insurance (COI) and more.
Optimize Repair-Versus-Replace Decisions
Reduce long-term operating costs by providing instant online visibility of warranty information, acquisition and replacement costs and analysis of historical and on-going maintenance and repair expense.
Track Asset Distribution
Optimize use of assets by accurately tracking locations and assessing opportunities for asset transfers in place of purchases.
Improve Asset Upkeep
Realize longer asset life through automated planned maintenance, notifications and workflows in order to avoid cost leakage from depreciating assets.
Gain visibility into spatial data for resource planning, creating a hierarchy of detailed data associated to sites, land entities, buildings/structures, floors and rooms.
Consolidate Space-Related Data
Store and maintain multiple levels of information on buildings, structures, floors and other space elements for quick analysis.
Track Space Assignments
Manage space assignments and allocations by organizational department or functional activity, and use that data to calculate charge-back costs to recover all outstanding funds.
Move Facility Assets
Create and follow workflows that automate the countless transactions required to accurately track, schedule, reserve, execute and report on moves of facility assets.
Plan Space Rearrangements
Create visual move planning and allocation scenarios without jeopardizing your current official data, and easily present and approve these plans.
Integrate with CAD Platforms
Link your space database with AutoCAD and Revit, the world’s leading CAD platforms, to graphically capture and update accurate area measurements.
Generate Strategic Master Plans
Improve your space planning and resource utilization by creating and analyzing master project plans. Use forecasts created with stacking and blocking capabilities for allocation to physical space.