With costs associated with workplace asset management consuming over 30% of corporate non-payroll expenses, organizations like yours are recognizing the strategic role facilities management plays.

A fully integrated system of records for real estate management and facilities management data is crucial to reducing costs and driving profitability from your locations; and it will help you align your real estate strategy with your business strategy as well as help you do more with less.

More than 700 corporate organizations in 120 countries speaking 16 languages use Accruent’s IWMS software, including facility management solutions, space planning, construction project managementlease administration, portofio management and energy management to maximize the performance of approximately three billion square feet.

  • Facilities and Maintenance Management
    Identify and automate the unique preventive, corrective and predictive maintenance needs for your corporate structures.
    More About Facilities and Maintenance Management

    Manage Work Order Lifecycle

    Route service requests for planning, estimating, scheduling and managing through completion within an easy-to-use, web-based self-service work management system.

    Integrate Maintenance Processes

    Save time, reduce errors and improve collaboration among functional groups by seamlessly integrating your facilities management systems.

    Improve Visibility

    Achieve better results with fewer resources by providing facilities managers with the information needed to become more proactive to maintenance requests and facilities requirements, and optimize repair-versus-replace decisions.

    Simplify Work Order Entry

    Allow customers to enter service requests directly into the work order system in order to save time entering data manually or following up on incomplete requests.

    Streamline Inspections

    Collect inspection data and use it to define action items, delegate responsibilities and communicate data to quickly uncover and solve problems.

    Prepare for Emergencies

    Maintain a universally accessible and fully documented emergency plan with configurable structures to facilitate a quick, safe reaction to emergencies.

    Minimize Risk

    Standardize documentation and auditing of preventive events that mitigate incidents, and reduce overall corporate risk by accurately and effectively documenting incidents in the workplace.

    Log Labor Hours

    Track labor costs associated with work requests to identify costly activities and determine cost-effectiveness of performing repairs.

    Control Visitor Access

    Maintain building security by managing visitor access requests and badge printing, easily check them in and tie visits directly to work requests.

    Automate Preventive Maintenance

    Schedule and prioritize preventive maintenance, which will help you increase the longevity of your property and assets and fundamentally reduce costs.

    Maintain Security Via Key Control

    Mitigate the risk of lost or stolen keys by tracking and maintaining the issue, return and inventory of keys and locks and automating the administration of your key control system.

    Manage Tool Supply

    Manage and track the entire process of lending, returning, receiving, transferring and adjusting tools used for maintenance and production.

    Effectively Manage Inventory

    Capture information on parts, supplies, furniture and other types of consumable inventory items in order to optimize inventory levels and tie work requests to purchase orders.

    Track Utility Consumption

    Minimize costs, mitigate risk and optimize procurement with features for tracking and reporting on the metering, billing and consumption of utilities.

    Assess Facility Conditions

    Manage all aspects of future facility repairs, from identification, prioritization, planning and funding to resolution.

    Manage Vendor Information

    Track and manage critical vendor information, including Certificates of Insurance (COIs) and other key contract/compliance information.

    Integrate Facilities Purchasing

    Create Purchase Requisitions and Purchase Orders associated with repairs and other maintenance activities. Integrate and report this data to your financial and accounting systems.

    Manage Facilities On-the-Go

    Enter critical maintenance, inventory and utility information directly from the field using wireless devices, improving accuracy and productivity.

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  • Asset Management
    Manage and maintain the quantity, capacity and condition of fixed assets, as well as parts, supplies, furniture and inventory items.
    More About Asset Management

    Evaluate Asset Inventory

    Capture historical data for all owned and leased assets, including the location of the asset, allocation of the asset, warranty information and overall condition.

    Assess Facility Conditions

    Identify where future facility repairs are needed, the current conditions and the costs to repair them, and automatically update data in your work order and capital projects systems.

    Move Facility Assets

    Automate the countless transactions required to accurately track, schedule, reserve and execute moves of facility assets using an automated workflow process.

    Integrate Asset Management

    Tie assets to recurring preventive or scheduled maintenance and integration with inspection modules. Flag assets under warranty on work requests to prevent unwarranted work.

    Collaborate on Asset Documents

    Track and associate critical documents directly to assets, such as contracts, Certificates of Insurance (COI) and more.

    Optimize Repair-Versus-Replace Decisions

    Reduce long-term operating costs by providing instant online visibility of warranty information, acquisition and replacement costs and analysis of historical and on-going maintenance and repair expense.

    Track Asset Distribution

    Optimize use of assets by accurately tracking locations and assessing opportunities for asset transfers in place of purchases.

    Improve Asset Upkeep

    Realize longer asset life through automated planned maintenance, notifications and workflows in order to avoid cost leakage from depreciating assets.

  • Space and Occupancy Management
    Gain visibility into spatial data for resource planning, creating a hierarchy of detailed data associated to sites, land entities, buildings/structures, floors and rooms.
    More About Space and Occupancy Management

    Consolidate Space-Related Data

    Store and maintain multiple levels of information on buildings, structures, floors and other space elements for quick analysis. 

    Track Space Assignments

    Manage space assignments and allocations by organizational department or functional activity, and use that data to calculate charge-back costs to recover all outstanding funds.

    Move Facility Assets

    Create and follow workflows that automate the countless transactions required to accurately track, schedule, reserve, execute and report on moves of facility assets.

    Plan Space Rearrangements

    Create visual move planning and allocation scenarios without jeopardizing your current official data, and easily present and approve these plans.

    Integrate with CAD Platforms

    Link your space database with AutoCAD and Revit, the world’s leading CAD platforms, to graphically capture and update accurate area measurements.

    Generate Strategic Master Plans

    Improve your space planning and resource utilization by creating and analyzing master project plans. Use forecasts created with stacking and blocking capabilities for allocation to physical space.

  • Capital Planning
    Strategically plan and manage facilities to enable your organization to reduce risk, lower costs, meet regulatory requirements and improve customer satisfaction.
    More About Capital Planning

    Capture Facilities Condition Information

    Leverage Accruent’s facility condition assessment services or use VFA Auditor to collect the information you need to optimize long-term facilities investments.


    Understand Funding Needs

    Using VFA Facility, graphically review the short- and long-term levels of funding needed to maintain facilities at optimal conditions, as well as project the impact various funding levels will have on the condition of each facility.


    Accurately Estimate Renewal Needs

    Estimate system renewal costs and timelines based on the combination of both observed condition and asset age using industry-standard cost data.


    Prioritize Capital Needs Based on Organizational Goals

    Identify the most important capital needs and create multi-year budgets based on rank-ordered capital requirements across the organization. 


    Develop Efficient Projects

    Uncover opportunities to cost-effectively bundle projects by grouping prioritized requirements across facilities and sites and evaluating different project scenarios.


    Benchmark Progress

    Incorporate green requirements into the long-term capital planning process, evaluate the costs and benefits of sustainability improvements, and prioritize green investments relative to other capital requirements.


    Create Customized Reports

    Leverage powerful standard reports and query tools to quickly access data needed to support capital planning decisions. With the optional Report Author tool, create ad-hoc reports using a simple drag-and-drop interface. Create personalized dashboards with any available reports.


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  • Project Management
    Track all aspects of your development, construction and miscellaneous projects so you can compress schedules and stay within budget.
    More About Project Management

    Consolidate Project Data

    Standardize project management processes, helping you improve collaboration and visibility into funding, budgeting and scheduling.

    Reduce Time to Availability

    Increase your visibility into project schedules and process bottlenecks in real time, which will help expedite the process from turnover to space readiness. Receive instant notification of new assignments, project updates and task completions.

    Minimize Change Order Commitments

    Reduce the quantity and costs of change orders using tighter bidding processes and analysis of necessity.  Minimize processing time required with automatic updates into budgets and schedules.

    Optimize GC Bid Process

    Save time and optimize spending with a streamlined GC bid review process, which provides apples-to-apples comparisons of bids and automatic updates to your project budget.

    Monitor Projects in Real Time

    Utilize cross-market reporting, milestone tracking, defined dependencies and documentation of completed tasks to reduce errors in project tasks and inaccuracies in completion dates.

    Standardize Project Workflows

    Keep your project guidelines consistent by using configurable templates that emulate best practices in order to encourage project success and enhance comparison reporting.

    Manage Purchase Orders and Invoices

    Automate your entire purchasing cycle and allow vendors to enter invoices directly, and you will spend less time and money on managing purchase orders and invoices for projects.

    Monitor Project Budgets

    Effortlessly stay on budget by linking budgets to projects and synchronize maintenance costs, allowing you to generate preliminary budget schedules, track real-time budget changes and identify variances.

    Collaborate on Project Documents

    Grant project stakeholders immediate access to project documents with a single resource library for contracts, Certificates of Insurance (COI) and additional documentation.

    Integrate Project Maintenance Tasks

    Save time and reduce double entry by integrating existing costs and details of work orders with new projects.

  • Lease Administration
    Manage complex corporate lease scenarios across a distributed portfolio, ensure that you are in lease compliance and control occupancy costs.
    More About Lease Administration

    Increase Efficiency in Lease Executions

    Ensure negotiated clauses are known and enforced, improve negotiation power through portfolio analysis and eliminate abstract inefficiencies with standardized lease templates.

    Reduce Costs Through Expense Compliance

    Audit the reconciliation of landlord statements of occupancy expenses, such as operating costs, against lease-specific language.

    Automate CPI Escalations

    Automatically calculate Consumer Price Index (CPI) rates and apply them to rental amounts, ensuring you are paying the correct rents and eliminating the manual process of uncovering leases with CPI escalations.

    Ensure FASB Compliance

    Eliminate the time-intensive & high-risk process of manually generating and managing straight-line rent schedules for both Capital and Operating leases. Accruent has implemented the foundation for the proposed FASB Lease Topic 842 and continues to monitor the upcoming changes.

    Manage Land & Property Tax

    Reduce or eliminate tax obligations or penalties by increasing visibility into total costs through effective management of land parcels and property tax assessments and bills.

    Streamline Rent Processing

    Manage rent by exception to identify what has changed and for what reason so you may quickly identify payments that need review and approval.

    Manage Tenant Collections

    Automate the invoicing and collection of rent and other occupancy costs from properties that you have leased or subleased to avoid overlooking tenant payments.

    Track Critical Dates

    Maintain control of the lease renewal process by managing critical dates and creating automatic notifications, ensuring you do not miss opportunities and avoid late payments and fees.