As a facilities manager in the public sector, you are responsible for an extremely diverse portfolio of properties and infrastructure, including an ever-growing percentage of aging assets. As funding is diminished and you feel the pressure to do more with less, managing your facilities and real estate requires overall visibility, ongoing needs assessment and tight project control. Accruent solutions consolidate and integrate all real estate and facilities information and processes to provide the clarity and control needed to reduce construction and occupancy expenses. Accruent’s asset management software and facility management software for the public sector industry are powered by FAMIS technology, and facilities capital planning is powered by VFA software and assessment services.

  • Facilities and Maintenance Management
    Identify and automate the unique preventive, corrective and predictive maintenance needs for your government structures.
    More About Facilities and Maintenance Management

    Manage Work Order Lifecycle

    Route service requests for planning, estimating, scheduling and managing through completion within an easy-to-use, web-based self-service work management system.

    Integrate Maintenance Processes

    Save time, reduce errors and improve collaboration among multiple functional organizations when you seamlessly integrate your facilities management systems.

    Improve Visibility

    Achieve better results with fewer resources by providing facilities managers with the information needed to become more proactive to maintenance requests and facilities requirements, and optimize repair-versus-replace decisions.

    Simplify Work Order Entry

    Allow customers to enter service requests directly into the work order system in order to save time entering data manually or following up on incomplete requests.

    Automate Preventive Maintenance

    Schedule and prioritize preventive maintenance to increase the longevity of your property and assets and fundamentally reduce costs.

    Effectively Manage Inventory

    Capture information on parts, supplies, furniture and other types of inventory items in order to optimize inventory levels and perform costing inventory, requisition and purchasing.

    Track Utility Consumption

    Minimize costs, mitigate risk and optimize procurement with features for tracking and reporting on the metering, billing and consumption of utilities.

    Assess Facility Conditions

    Manage all aspects of future facility repairs, from identification, prioritization, planning and funding to resolution.

    Recover Maintenance Costs

    Capture costs associated with all service requests and allocate them to correct departments so that your facilities department will recover all owed internal costs.

    Manage Facilities On-the-Go

    Enter critical maintenance, inventory and utility information directly from the field using wireless devices, improving accuracy and productivity.

  • Asset Management
    Track the lifecycle of activities and costs associated with maintainable equipment, structures and other fixed assets.
    More About Asset Management

    Evaluate Asset Inventory

    Capture historical data for all owned and leased assets, including the location of the asset, allocation of the asset, warranty information and overall condition.

    Plan Asset Lifecycle

    Use lifecycle models to understand costs and timelines associated with assets to project expenditures and properly plan for asset replacement.

    Assess Facility Conditions

    Identify and prioritize where future facility repairs are needed, the current conditions and the costs to repair them, and automatically update data in your work order and capital projects systems.

    Move Facility Assets

    Automate the countless transactions required to accurately track, schedule, reserve and execute moves of facility assets using an automated workflow process.

    Optimize Repair-Versus-Replace Decisions

    Reduce long term operating costs by providing instant online visibility of warranty information, acquisition and replacement costs and analysis of historical and on-going maintenance and repair expense.

    Track Asset Distribution

    Optimize use of assets by accurately tracking locations and assessing opportunities for asset transfers in place of purchases.

    Improve Asset Upkeep

    Realize longer asset life through automated planned maintenance, notifications and workflows in order to avoid cost leakage from depreciating assets.

    Manage Asset Repair Inventories

    Manage the stock of repair and replacement parts needed to maintain asset conditions within a consolidated system.

  • Capital Planning
    Strategically plan and manage facilities to enable your organization to reduce risk, lower costs, meet regulatory requirements and improve customer satisfaction.
    More About Capital Planning

    Capture Facilities Condition Information

    Leverage Accruent’s facility condition assessment services or use VFA Auditor to collect the information you need to optimize long-term facilities investments.

    Understand Funding Needs

    Using VFA Facility, graphically review the short- and long-term levels of funding needed to maintain facilities at optimal conditions, as well as project the impact various funding levels will have on the condition of each facility.

    Accurately Estimate Renewal Needs

    Estimate system renewal costs and timelines based on the combination of both observed condition and asset age using industry-standard cost data.

    Prioritize Capital Needs Based on Organizational Goals

    Identify the most important capital needs and create multi-year budgets based on rank-ordered capital requirements across the organization. 

    Develop Efficient Projects

    Uncover opportunities to cost-effectively bundle projects by grouping prioritized requirements across facilities and sites and evaluating different project scenarios.

    Benchmark Progress

    Incorporate green requirements into the long-term capital planning process, evaluate the costs and benefits of sustainability improvements, and prioritize green investments relative to other capital requirements.

    Create Customized Reports

    Leverage powerful standard reports and query tools to quickly access data needed to support capital planning decisions. With the optional Report Author tool, create ad-hoc reports using a simple drag-and-drop interface. Create personalized dashboards with any available reports.

    Related Products

  • Space Management
    Gain visibility into spatial data for resource planning, creating a hierarchy of detailed data associated to sites, land entities, buildings/structures, floors and rooms.
    More About Space Management

    Consolidate Space-Related Data

    Store and maintain multiple levels of information on buildings, structures, floors and other space elements for quick analysis. 

    Move Facility Assets

    Create and follow workflows that automate the countless transactions required to accurately track, schedule, reserve, execute and report on moves of facility assets.

    Plan Space Rearrangements

    Create visual move planning and allocation scenarios without jeopardizing your current official data, and easily present and approve these plans.

    Integrate with CAD Platforms

    Link your space database with AutoCAD and Revit, the world’s leading CAD platforms, to graphically capture and update accurate area measurements.

    Generate Strategic Master Plans

    Improve your space planning and resource utilization by creating and analyzing master project plans. Use forecasts created with stacking and blocking capabilities for allocation to physical space.

  • Project Management
    Track all aspects of your capital projects so you can compress schedules, monitor funding and budgets and generate detailed reporting.
    More About Project Management

    Consolidate Project Data

    Standardize project management processes, helping you improve collaboration and visibility into funding, budgeting and scheduling.

    Allocate Costs

    Estimate project costs before they are due and capture costs associated with specific projects as they occur so you can make more accurate budget projections.

    Reduce Time to Availability

    Increase your visibility into project schedules and process bottlenecks in real time, which will help expedite the process from turnover to space readiness.

    Track Funding

    Align resources by tracking all aspects of funding from multiple sources: where the money is coming from, when it is available, how it was used and when it will expire.

  • Lease Administration
    Gain visibility into owned and leased property details and the associated legal and financial obligations for your entire real estate portfolio. 
    More About Lease Administration

    Avoid Unnecessary Property Costs

    Make informed real estate decisions and improve your power to negotiate by capturing and maintaining information about land inventory and monitoring market information.

    Track Lease Records

    Consolidate core lease information like amendments, lease prohibitions, tenant and/or landlord rights and lease history to avoid missing critical dates and stay within lease compliance.

    Eliminate Unnecessary Lease Payments

    Centralize all lease option information, including renewal, early termination and additional space in order to track critical dates and support automatic or tickler notifications.

    Optimize Revenue from Sub-Tenants

    Quickly identify missed or late payments from sub-tenants with better tracking of tenant payment responsibilities and schedules.