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Desk and Room Booking Software

Enable your teams seamlessly find and book the spaces they need using our flexible, enterprise-level desk and room booking software.

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Desk and Room Scheduling Made Easy

Streamline self-service desk and room booking, mitigate scheduling conflicts, adapt to workplace changes, and improve space use and compliance.

Simplify Room Booking

Easily reserve, modify, or cancel desk and room bookings whenever you want from your computer, phone, tablet, or kiosks – all integrated with your calendar solution.

Enable Thoughtful Collaboration

Foster innovation and collaboration by sitting in designated neighbourhoods or allowing flexible self-service based on space type, equipment, nearby amenities, and more.

Streamline Hybrid Work

Give your hybrid, remote, and in-person employees easy access to the spaces and equipment they need to work and collaborate efficiently.

Work With Your Existing Tech Stack

Working with a SIS, Microsoft Outlook, Microsoft Exchange, Zoom, Skype, or other popular apps and systems? EMS integrates with all your favorites in a single, flexible interface.

Maximize Insight With Powerful Reporting

Get instant visibility into meaningful usage analytics like where employees are sitting, which spaces are under-utilized, and where you can make better space and lease decisions.

Automate the Booking Experience

Receive automated confirmations, change notifications, space alerts, and real-time requests. Make easy changes and updates whenever necessary.

Software Built to Optimize Your Desk and Room Booking

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Babson Colleges Uses EMS to Optimize Scheduling and Simplify Vendor Management

The other components I would mention just about EMS in general is that it has endless opportunities... I've heard in some sessions where someone would say 'I wish it could do that' and a few of us would say 'It does do that!' [...] There's so many different opportunities that EMS offers that...are untapped, and I would advocate, if people have the funds, to go through a business process review because it's really interesting to discover what things can get done, especially from reporting and data.”

— Therese Doyle
Director of Campus and Community Events

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Simplify Your Desk and Room Booking Once and For All

Support flexible, activity-based work and campus experiences with desk and room booking software

Utilize Powerful Reporting and Analytics 

Get insight into key data and analytics, like where employees sit and which spaces are underutilized.

Connect With Your Favorite Tools and Apps

Integrate EMS with Microsoft Outlook, Microsoft Exchange, Zoom, Microsoft Teams, Skype for Business, and your other favorite apps and tools.

Book Anywhere, At Any Time 

Reserve spaces or check into your reservations via centrally located kiosks, online request forms, on Outlook or other calendaring apps, or via mobile device, tablet, or digital sign.

Maximize Collaboration with Enhanced Visibility 

Get the insight you need to seat business units or project teams together in designated neighborhoods. Make sure you have the right in-room technology to enable hybrid work.

Optimize Space Utilization 

By helping you see when desks are empty, how often bookings are canceled, which areas are most popular, and more, EMS provides insights that can improve your space utilization.

Find the Right Space for Your Needs 

Easily reserve any desk, cubicle, shared table, standing desk, office room, conference room, or couch using EMS' user-friendly interface.

Stay ahead with powerful desk and space booking capabilities

Check out how EMS' powerful features can help your team eliminate space and resource scheduling headaches

Help your teams seamlessly find and book the spaces they need using our flexible, enterprise-level desk and room booking software

Access a live one-on-one demo with an Accruent representative, today.

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Explore Accruent Solutions

Accruent's software to help simplify your desk and room booking needs

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Desk, Room and Event Scheduling Made Easy

Workplace management software simplifies desk, meeting and resource scheduling for your office or campus.

Accruent EMS Logo

Desk, Room and Event Scheduling Made Easy

Workplace management software simplifies desk, meeting and resource scheduling for your office or campus.

Video Walkthroughs

EMS: Meeting & Room Scheduling

See how EMS room scheduling solution can help you find the right spaces and inviting the right people

EMS: Booking a Room

Learn how to leverage EMS software to quickly find and book a room that addresses all your meeting needs

EMS: Custom Reports

See how to leverage Query Builder to create your own custom reports

EMS: Video Integration

Empower employees, students, visitors, and customers with convenient, fully integrated video conference scheduling

Frequently Asked Questions

How does desk and room booking software support flexible work environments?

With the global migration to remote or hybrid work arrangements, desk and room booking software is now more important than ever to maintain organizational cohesion.

Using effective desk and room booking software, workers can reserve desk space on the days they will be in the office and allow other team members to book those spaces when they are remote. This allows teams to make more efficient use of limited space and removes any confusion around seating.

No need for old school seating charts, either! Desk and room booking software provides a virtual view of any office floor, allowing managers to keep track of who is in the office on any given day.

Is desk and room booking software suitable for different types of organizations?

Yes, desk and room booking software can provide value for any organization that needs help arranging a space.

Examples range from large enterprise companies with multiple floor office setups or even small college classrooms. Regardless of purpose, this software works well for organizations that are trying to create order within their physical spaces.

It does not matter if workers are 100% in the office or remote, there’s value in simplifying the desk booking process.

Is it easy to implement and begin using?

Accruent’s desk and room booking software can be adopted and utilized seamlessly from day one.

Once you have uploaded organizational details and space information, you can start having your user's login and create bookings.

And, if you are expanding to a new location that has limited meeting spaces, you can get the software up and running immediately so team members can start adding their bookings to the calendar.

Does this desk and room booking software integrate with other facility management tools?

Yes, this desk and room booking software can easily integrate with other facility-related tools from Accruent. Say hello to your one-stop shop for booking, maintenance, management, and other critical organizational tasks.

And this is more important than you might think. Top talent wants to be in control of their work situation and able to adjust their schedules with short notice. Let’s say a manager plans a last-minute trip to come to town for a team meeting and wants to ensure they have a quiet, intimate space for discussions. They would want to have a confirmed booking awaiting them, which can be made in seconds using Accruent.

How does desk and room booking software boost employee well-being?

Employees will be happier and more productive knowing that they will have more frictionless experiences booking spaces and reserving rooms.

And this is more important than you might think. Top talent wants to be in control of their work situation and able to adjust their schedules with short notice. Let’s say a manager plans a last-minute trip to come to town for a team meeting and wants to ensure they have a quiet, intimate space for discussions. They would want to have a confirmed booking awaiting them, which can be made in seconds using Accruent.

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Desk and Room Booking Software

 

Products Designed to Integrate Your World

Accruent software allows you to fully optimize the lifecycle of your assets and facilities, offering connected workflows, integrated experiences and data-backed insights.