Engineering Document Management System

Engineering Document Management Made Easy

Streamline engineering document management, ensure safety and compliance, maximize company-wide collaboration and achieve a true single source of truth with Meridian’s purpose-built, enterprise-grade engineering document management system (EDMS). 

 

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The Value of Meridian Engineering Document Management Software

Backed by over 20 years of unmatched industry expertise, Meridian EDMS can help you consolidate tools and overcome recurring pain points that come with using legacy solutions or generic document management systems.

Efficient Engineering Change Management and Document Control - Main

Efficient Engineering Change Management and Document Control

Engineering documentation can be tough to manage, as it’s usually unstructured, spread across various systems, difficult to trust due to constant change, and needed by many departments at once. Accruent Meridian software brings greater efficiencies to document management with its ability to track parallel changes, streamline concurrent engineering, and keep your engineering projects under control.

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Comprehensive Management to Optimize All Operations

Meridian engineering document management software can help optimize facilities, operations, maintenance, and asset management. By giving users access to a single source of truth using a centralized repository, you gain complete control over all critical assets, facility, and engineering documentation, including complex technical manuals, CAD drawings, project files, and facility documentation. 

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Keep Your Teams Safe

Ensure employee safety by giving them what they need to make the right decisions. Meridian’s single source of truth will always provide instant access to the most up-to-date master documentation, which is especially critical when responding to an asset or plant emergency.

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Cultivate Collaboration 

Use Meridian’s accessible, centralized and transparent information to help every department in your business — including engineering, maintenance & operations, capital projects, and IT—bust silos, streamline collaboration, close the loop, and get the job done.

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Reduce the Cost of Breakdowns and High Downtime

Reduce unplanned downtime and lower time and labor costs once and for all with accurate data that allows you to effectively execute routine and unplanned maintenance, reduce human error, maintain document version control, and more.

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Scales for the Enterprise

Global teams thrive as Meridian supports the entire enterprise versus just one plant or location. And no project is too complex or the number of files or amount of data too small. Meridian scales for the enterprise with its ability to manage hundreds of thousands of interrelated documents, drawings, and information throughout its entire document lifecycle.

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Powerful EDMS Features to Transform Your Operations

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Master Document Management

Meridian EDMS provides a single source of engineering truth for all documents related to a work order, along with multiple ways to search for all types of critical documents, drawings, and associated assets. A user can find docs needed via a tag scan, location, asset name, and many other logical identifiers. With a few clicks, maintenance teams will have all the information necessary to complete the job efficiently in less time. Maintenance teams can also communicate important feedback to engineering by adding comments or redlining a PDF rendition.

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Controlled Digital Workflows & Concurrent Engineering

Control document change with robust workflow capabilities that allow users to pass through pre-defined review and approval steps to make any change. It can even handle many workflows happening concurrently by establishing connections between various projects. This helps ensure all the boxes are checked by maintaining compliance, eliminating confusion and human error, and increasing productivity.

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Document Exchange with Contractors

Extend engineering change management to your external workforce and include contractors in the creation, update, review, and approval process. Provide insightful project dashboards, secure transmittal packages, and online review and approval workflows.

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Mobile Capabilities

Allow employees to quickly access mission-critical information on the go, remotely, or in multiple places at once from any device. Meridian’s online access can expedite project and maintenance delivery and increase overall operational efficiency while preventing costly errors and accidents.

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Clear Audit Trail for Simplified Compliance

Accruent engineering document management software provides a clear and accurate audit trail by centralizing documentation and ensuring compliance to change management standards. This includes asset life information, electronic print stamps, watermarks, signatures, and a detailed document history that can reduce risk, help maintain document security, and simplify compliance processes.

 

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Secure and Effective Document Handover and Collaboration

The ability to digitally retrieve the latest engineering documents and be automatically notified when new and updated documents become available is another powerful function of Meridian. It maximizes wrench time by avoiding having to physically hunt down files in various locations.

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What Sets Meridian EDMS Apart

Comprehensive and Agnostic CAD Management

Meridian EDMS is purpose-built to allow users to store, maintain, and update interrelated or interdependent CAD files, BIM models, drawings, schematics, and other documentation. This — along with features like digital workflows, audit trails, and a defined feedback process — can help all users simplify compliance and understand who made decisions and when.

CMMS Integrations

Even with a robust CMMS platform, critical documentation — such as complex engineering documents, facility documentation, CAD drawings, and technical documents — often can’t be readily accessed or updated due to unavailability or constant change. Connecting Meridian to your computer maintenance management system can help you access all your crucial information and share field-related changes with document owners.

Controlled External Document Exchange

Your teams often have challenges with medium-to-large internal projects and with shared inter-company resources on projects. Documents are often lost during the back-and-forth internal review cycle, and it can be difficult to collaborate effectively with external vendors and maintain the engineering project scope. Accruent Meridian simplifies project document change and external sharing using a controlled digital process — both to and from contractors and Company shared services. It also eliminates the need to use uncontrolled or unsanctioned tools such as Dropbox, network drives, email, or FTP sites.

Lower IT Burden

Meridian’s SaaS offering lets you take advantage of all the benefits of the Cloud. It removes on-premises hardware, software, and infrastructure costs. In addition, it provides all the maintenance, support, upgrades, and patches you’ll need. Upgrades are provided quarterly, and all users are actively invited to suggest improvements in the application. Offloading system operations and maintenance reduce IT maintenance and labor costs by more than 50% compared to on-premises systems.

And if you’re in the life sciences industry, explore how Meridian Cloud for Life Sciences — an expertly validated, cloud-based EDMS, can help you transition to the Cloud while ensuring compliance, quality, and safety.