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EMS: Shared Space and Resource Scheduling

Parking spots, bike racks, lab equipment, pool lanes – the need for reservable spaces and resources at your campus or workplace goes beyond desk booking and meeting room reservations. EMS space and resource scheduling tools make it all possible. 

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No-Hassle Space Reservations

EMS is packed with features that make booking personal spaces as easy as 1-2-3.

_0001_Book quickly and conveniently

Book Quickly and Conveniently

With EMS, people can use a variety of access points to claim resources or spaces, including mobile phones, tablets and digital signs. Check in at kiosks, book spaces in advance through online request forms, or use calendaring programs like Outlook to make reservations. 

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Use Your Favorite Apps

Remain in one interface to book a space and add it to your schedule. EMS integrates with calendar and communication tools including Microsoft Outlook, Zoom, Teams, Microsoft Exchange, Webex, Skype for Business and other favorite apps.

Get data-informed insights

Get Data-Informed Insights

Discover where your favorite study spots or employee workspaces are located at your workplace or campus. Comprehensive, integrated data gives you key insights into important space usage analytics so you can determine how to offer the spaces and resources your people desire most.

Trusted by industry leaders across 75+ countries

Easy Booking for Personal Spaces

Need to manage parking spaces at the office? Want to track recreational equipment at your higher ed institution? Individuals can easily book these and more with EMS space and resource scheduling software.

Quickly Book any Type of Space

Connect your people to all kinds of spaces and resources. Forget manually assigning lockers at the company gym or requiring campus visitors to drive aimlessly around searching for a parking space. With EMS, reserving space is a snap.

Simplify Reservations

Enable self-service booking with the EMS mobile app, web tool and calendar integrations. People can easily book, update, modify and cancel reservations directly from their point of need, in one easy-to-use interface.

Create Smooth Experiences

Your employees, students, visitors and other individuals expect flexible, activity-based workplaces and campuses. Help meet those expectations with EMS by making spaces and resources accessible on-demand.

Wichita

Wichita State University Optimizes Campus-Wide Operations with EMS

"We're using EMS probably to the fullest extent that we possibly can. Our registrar uses it, our events services use it…the performance facilities area uses it to schedule their people as well as their equipment."

— Krysti Carlson-Goering
Application Systems Coordinator

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Stay Ahead with Industry-Leading Capabilities

Check out how EMS' powerful features can help your team eliminate space and resource scheduling headaches.

Seamless Integrations

Integrate to your favorite hardware and software systems, including Outlook, Zoom, in-room hardware, and third-party signage.

Flexible Access Points

Access and change reservations anywhere you want via the Direct Spaces mobile app, calendar add-ons, kiosks, web, and room signs.

Custom Reports

Choose from 100+ standard reports or build and share customized reports using the query builder.

Look under the hood

Learn more about our software, get your questions answered, and find out how it can complement your current technology and processes.

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Power Your Organization with Integrated Solutions

Integrate hardware and software systems with our powerful desk, meeting room, and resource scheduling platform to gain smooth, efficient employee and student experiences.

Video Walkthroughs

EMS: Meeting & Room Scheduling

Eliminate complexities and redundancies to experience a smooth and efficient meeting and room scheduling process.

EMS - Room Booking

See how to book a meeting with a colleague or classmate easily and effectively using the EMS web app room scheduler.

EMS - Direct Spaces Mobile App

Get comprehensive meeting and room booking functionality on-the-go within the Direct Spaces mobile app.

EMS - Custom Reports

Choose from 100+ standard reports or build and share customized reports using the query builder.

Frequently Asked Questions

What is shared space and resource scheduling software?

Shared space and resource scheduling software allows businesses, universities, and other organizations to efficiently manage and reserve spaces and resources like parking spots, bike racks, lab equipment, pool lanes, and more. It helps ensure that shared resources are used effectively and that double bookings or resource shortages are minimized.

How does EMS software help manage shared spaces?

EMS software offers powerful scheduling tools that let users book a wide variety of shared spaces and resources beyond meeting rooms and desks. Whether you need to reserve parking spots, lab equipment, or even recreational spaces like pool lanes, EMS provides a seamless way to handle reservations through an intuitive platform.

What types of resources can be managed with EMS scheduling tools?

EMS is highly versatile and allows for the scheduling of diverse resources, including but not limited to parking spaces, bike racks, lab equipment, pool lanes, fitness facilities, and even shared IT resources. If your organization uses a resource that needs reservations, EMS can manage it.

Can EMS help with utilization reports and resource management analytics?

Yes, EMS provides detailed utilization reports and analytics to help organizations understand how their spaces and resources are being used. These insights can help with planning, resource allocation, and cost-saving strategies by identifying underutilized or overbooked assets.

Is EMS suitable for hybrid workplaces?

Yes, EMS is ideal for hybrid workplaces that require flexible scheduling solutions. It allows users to reserve desks, meeting rooms, and other shared resources on the days they’re in the office, while also managing remote work days, ensuring optimal space utilization.

How can I get started with EMS shared space and resource scheduling software?

To get started with EMS, you can request a demo directly from the EMS website. The demo will provide an in-depth look at how the software works and how it can be tailored to your organization’s specific needs.

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EMS: Desk, Room and Event Scheduling Made Easy

 

Products Designed to Integrate Your World

Accruent software allows you to fully optimize the lifecycle of your assets and facilities, offering connected workflows, integrated experiences and data-backed insights.