Features of Conference Room Digital Signage
Digital signage began to stand out in the early 90s. Since then, many technological advancements enable the use of displays for a variety of functions. You should know what to consider and incorporate into your implementation plan.
One of the first things is to ensure easy hardware and software integration into your current system. To get this right, you must consider:
Type and Size of Screen
The type and size of your displays will depend on the size of your conference room. That said, even if you need many different sizes, you should always use the same display model. This will allow employees to familiarize themselves with the platform easily and consistently across devices.
You must also ensure the digital signage software you use is compatible with the screen that you choose or with any additional features – like an interactive or touchscreen display – that you want to incorporate into your business.
Type of Software
The digital signage software you use will depend on the functionality you wish to have. Your software should be fully customized to suit your company's needs. Typically, organizations use conference room digital signage displays to:
- Display meeting information
- Facilitate scheduling of meetings
- Recognize employees
- Display safety information or emergency alerts
- Display specific company information
You can also use your software to display messaging apps like Slack and other video and web content.
Mounting Requirements
Next, you must consider the layout of your room or location, as this will affect the way you mount your displays. An all-glass conference room, for example, will require different mounting implements than a conference room with drywall or concrete walls.
If your space doesn’t support mounting options at all, you can also consider freestanding displays.
Wiring
Depending on the power source for both freestanding and wall-mount units, you may need extra electrical installations. This will require that also you find the best solutions to keep wiring out of sight.
With freestanding options, you may also need to use rechargeable batteries. In this case, make sure that you have ample charging stations to ensure fewer disruptions during a meeting due to uncharged devices.
ADA Compliance
The Americans with Disabilities Act (ADA) sets out Standards for Accessible Design. These standards pertain to public accommodation, websites, and technology platforms, and it requires organizations to ensure these are accessible and easy to use by persons with disabilities.
There are specific guidelines for digital platforms at office locations that lay out standards surrounding:
- Screen placement
- Screen height
- Screen housing depth.
There should also be nothing obstructing your conference room signage displays.
Benefits of A Conference Room Digital Signage Display
There are many benefits to using digital signage within the workplace. Here are a few:
Easier Conference Room Scheduling
Scheduling software will ensure you no longer have any meeting conflicts while eliminating the need for a dedicated person to manage the system. You can also eliminate paper schedules that employees often forget to fill out.
This automation not only increases transparency but also allows employees to easily view the schedule, see what's available, and book the most appropriate room for their needs.
Meeting Schedules
Conference room digital signage placed outside meeting rooms can display the meeting's status. That way, employees or visitors will know immediately if a room is available or if a meeting is in progress. This can drastically reduce occurrences of meeting interruptions, which can be quite distracting. It can also alert attendees if a meeting ends ahead of schedule. This can maximize productivity and space utilization over time.
Remote Control
The cloud facilitates remote access to your scheduling system. This allows users to easily:
- Change meeting rooms
- Update your content
- Update meeting times
- Change meeting attendees
Provide Employees and Visitors with Important Information
Conference room digital signage displays provide an effective way to share important information. This is crucial for day-to-day operations. It can also facilitate transparency during an emergency allowing you to display important updates or directions directly at your employees’ point of need.
This is particularly effective if displays are placed at various locations throughout the organization.
Employee Recognition
Acknowledging your employees' efforts motivates them. You can use your conference room's digital signage as a platform to showcase employee achievements. This will not only help them feel good about their accomplishments, but also encourage other employees to do more for recognition as well. You can also highlight:
- Milestones
- Significant employee and company anniversaries
- Team achievements
When your company meets a goal, don't be afraid to share it.
EMS Meeting Room Digital Signage: Smarter Booking Through Seamless Integration
With Accruent’s EMS platform, meeting room digital signage becomes more than just a display—it becomes a smart, connected tool that improves how people interact with space, schedules, and resources across your organization.
EMS integrates seamlessly with the tools your teams already use, creating a unified experience from desktop to display.
Connect to the Tools That Power Your Workplace
Integrate both hardware and software systems through our connectors, partner solutions and the EMS Platform Services API.
- Microsoft Exchange / Outlook: Book available rooms and any services and resources from Outlook. EMS integrates natively to provide real-time room availability, conflict-free scheduling, and seamless updates across calendars.
- Microsoft Teams: Create a meeting, schedule resources and add Microsoft Teams conferencing, from one convenient interface.
- Zoom: Enhance the hybrid employee or student experience with integrated Zoom video conferencing.
- Webex by Cisco: Easily schedule meetings and webinars with video conferencing and screen share capabilities.
- Polycom: Get a cohesive and powerful way to book and manage video conferences.
Go Beyond Scheduling with Platform-Wide Connectivity
- User Account Management Systems: Seamlessly sync to your user account management or Human Resources Information Systems (HRIS).
- Facilities management systems: Synchronize space inventory between your facility management systems and EMS.
- Building automated control system / HVAC: Automate heating and cooling based on room usage, reducing the costs from heating, ventilation and air conditioning (HVAC) systems.
Upping Your Organization's Communication Game
Organizations should always look for ways to keep employees engaged. This has become even more important with the lingering effects of the COVID-19 pandemic’s disruptions. Conference room digital signage can ensure your messaging reaches its intended audience.
That said, before you can experience any of the benefits of digital signage, you must have a proper implementation plan. This must include:
Your plans for your conference room digital signage display
- Your software
- Room layout
- Legal compliance
An experienced service provider can ensure you cover it all. Accruent has digital signage solutions for companies in all industries. We can help your company, too. Contact us today!
Learn What Our Customers Says
Financial Institution Praises EMS as an “Excellent” Solution
"Not only does EMS have a user-friendly platform but they also work with the customer to create solutions. In one word: excellent."
— Global Financial Leader
Read Global Financial Leader Case Study
Duke University Streamlines Campus-Wide Space Booking with EMS
“We always know that the product itself is functional, it’s easy to maneuver, and [...] group we’ve onboarded have always said, ‘This is easy to use.’ From an everyday user perspective, that’s what we want, we want positive feedback [...] [and for] the people actually booking the space we want to make it as easy as possible for them”
— Ryan Cakerice, EMS Administrator
Read Duke University Case Study
EMS helps Babson College with all their room and resource scheduling needs
"[EMS] Has endless opportunities… I’ve heard in some sessions where someone would say ‘I wish it could do that’ and a few of us would say ‘It does do that!"
— Therese Doyle, Director of Campus and Community Events
Read Babson College Case Study
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