Accruent - Resources - Brochures - Healthcare CMMS & Asset Management: EOC Compliance - Hero

Published: Apr 22 2020

Healthcare CMMS & Asset Management: EOC Compliance

Download PDF Version

The Joint Commission EOC compliance package for TMS.

Automation, dashboards, & reports to better track & increase EOC compliance developed based on best practices gleaned from thousands of healthcare organizations.

The Joint Commission published recommendations for collecting information to monitor conditions in the environment. Changes to The Joint Commission accreditation processes in 2017 provide more guidelines on how organizations manage and document PM activities on equipment in their Environment of Care. EC.02.04.01 EP4, EC.02.04.03 EP2, EC.02.04.03 EP3 provide more guidance on expectations of completion rates, how grace periods affect completion rates, and how equipment that is in use or unable to be located affect an organizations completion rate.

We’ve made compliance easy with pre-built TMS tools including Procedures, Sub Procedures, Forms, Schedules (Inspections), and Reporting to ensure compliance with these applicable rules.

The Joint Commission PM compliance made easy in TMS.

rendering of tms software running on a laptop

  • Additional EOC fields.
  • Procedures & sub procedures (forms).
  • Process logic & automation.
  • Reports.
  • Dashboards.
  • Package Implementation.
  • Training on what’s new.

Functionality:

New Fields

Has Been ProcessedNew field ensures “Deficiencies” are processed only once, preventing duplicated corrective work orders. It also allows to identify those records that have not been processed.

What WOs Were CreatedNew field that will keep a listing of all generated deficiency/corrective work orders on the originating work order for visibility, search ability, and tracking.

Procedures & Sub Procedures (Forms)

ProceduresAdds 17 Procedures (check lists), grouped and based on TJC publications Environmental Rounds Tour Form & Questionnaire Sample (dtd12/15/2010).

Sub ProceduresAdds 216 Sub Procedures (check items), grouped and based TJC publications Environmental Rounds Tour Form & Questionnaire Sample (dtd12/15/2010).

ChoicesIncludes three (3) choices for each check item (“Compliant”, “Non-Compliant”, “N/A”).

Reports & Dashboards

EOC Planned Event (PE) Detail ReportNew PE Detail report to give documentation on what is being inspected, where, & when. Update format to clearly list the items to be inspected.

EOC Work Order (WO) Detail ReportNew WO Detail report that provides results documentation of inspections, by whom, results, where, & when. Clearly identifies what was checked, missed, compliant, and analytics per event.

Open EOC Inspection ListingReport lists PE (inspection) WOs having the EOC Procedure(s) attached.

EOC Inspections Scheduled Next MonthReport lists of PEs (inspections) scheduled in the next calendar month having the EOC Procedure(s) attached.

EOC ReviewReports a summary of EOC rounds with deficiencies and what percentage of those deficiencies are completed.

PM % Completion w/ TJC Compliance Analytics Report (Date Range)Provides graphs and details for a prompted date range of PM activity

Compliance PercentageReport provides analytics of scheduled checks compared to compliant checks passed.

Process Logic & Automation

“Non-Compliant” Check ItemAutomation will create individual CM-type work order(s) for each sub procedure marked as a Not Compliant (failure).

PE/CM Work Order ConnectionThe generated CM work order(s) automatically references the PE work order, and the PE work order will list all generated CM workorders.

New DEF Sub Status CodeThe PE work order must be completed (CMPLT) with the Deficiency Noted (DEF) sub status in order to generate the CM work order(s).

Remote Implementation

Custom FieldsCreates supporting custom fields.

Create Procedures, Sub Procedures & FormsCreated the Procedures, Sub Procedures,and modifying respective Work Order forms.

Import ReportsAdds the included Custom report(s) and datasource(s) to your TMS system.

Create DashboardAdds a new dashboard or anew data sources to an existing one.

Match ProceduresMatches sub procedures to procedures.

Match Inspection RecordMatches procedures to inspection record.

Add AutomationAdds the new Process Logic & Automation for “Non-Compliant” Check Item processing.

TrainingRemote training session on how to use the new tool (One remote session for up to 5 attendees).

You may also enjoy these articles