Healthcare CMMS & Asset Management: PM Compliance

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Healthcare CMMS & Asset Management: PM Compliance

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The Joint Commission PM compliance package for TMS.

Automation, dashboards, & reports to better track & increase PM compliance developed based on best practices gleaned from thousands of healthcare organizations

The Joint Commission recently published and clarified PM Compliance standards related to grace periods for non-completion. Changes to The Joint Commission accreditation processes in 2017 provide more guidelines on how organizations manage and document PM activities on equipment in their Environment of Care. EC.02.04.01 EP4, EC.02.04.03 EP2, EC.02.04.03 EP3 provide more guidance on expectations of completion rates, how grace periods affect completion rates, and how equipment that is in use or unable to be located affect an organizations completion rate.

As a result, healthcare organizations must know their PMs are 100% compliant, documented, reportable, and retrievable. We’ve made compliance easy with pre-built tools for TMS.

The Joint Commission PM compliance made easy in TMS.

rendering of the software running on a laptop

  • Additional PM Field.
  • Process Logic & Automation.
  • Reports.
  • Dashboards.
  • Package Implementation.
  • Training on What’s New.

Functionality

New Field
Work Order PM Compliance Date TJC refers to three PM dates: Start/Due Date, Done/Completed By, and Out of Compliance. The compliance date is added to ensure documentation and visibility of PM compliance—not just completion.
Workflow Codes
Active (open) Sub-status The recent TJC clarification specified two conditions when PMs don’t count for or against.
Process Completion Status & Sub-status These codes document meeting these conditions.
Reports & Dashboards
TJC Work Order Detail Report Adds the PM Compliance Date to PM Work Order report
TJC EIU/ENL Open Scheduled Work Order Listing Report New dashboard report that allows customers to manage open PMs in the EIU (Equipment in Use) and ENL (Equipment Not Located) Sub-status
TJC EIU/ENL Work Orders Report (Scheduled Last 3 Months) New dashboard report that allows customers to manage closed PMs in the EIU (Equipment in Use) and ENL (Equipment Not Located) Sub-status
TJC PM Compliance Report (Current Month) New report where customers can breakout how many PMs are due, completed, could not locate, could not be found in the current month
TJC PM Compliance Report (Previous Month) New report where customers can breakout how many PMs are due, completed, could not locate, could not be found in the previous month
PM % Completion w/ TJC Compliance Analytics Report (Date Range) Provides graphs and details for a prompted date range of PM activity
TJC Open Scheduled WO Listing New dashboard and report for real-time or printed access to open TJC EIU/ENL Open Scheduled Work Orders
Process Logic & Automation
Next PM Due Date Assignment Automatically aligns PM next due dates with industry best practice scheduling by setting dates to the first of the month scheduled (Monthly or longer frequencies) or to Sunday of the week scheduled (Weekly/Bi-weekly frequencies)
Preventive Maintenance & Inspection Work Orders Assignments Automatically aligns PM completion and compliance dates with industry best practice scheduling. PM Due becomes the last day of the calendar month scheduled (Monthly or longer frequencies) or Saturday of the week scheduled (Weekly/Bi-weekly frequencies)
Remote Implementation
Imports Custom report(s) and datasource(s)
Modifications Relation to adding or subtracting fields or adding/subtracting filters BUT NOT including altering report structure (SQL), those reports included in this package
Adds New dashboard (or add new data sources to an existing one)
New Compliance Date field and apply it to the respective modules
(or modifies) Work Order and Schedule forms to contain new Compliance Date field
New Work Order Codes : Sub Status Codes for the ACTIV status; New Closed Not Processed Status & Sub Status Codes
New Process Logic & Automation for Schedule and Work Order updates

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