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Published: Apr 15 2020

Healthcare CMMS & Asset Management: PM Compliance

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The Joint Commission PM compliance package for TMS.

Automation, dashboards, & reports to better track & increase PM compliance developed based on best practices gleaned from thousands of healthcare organizations

The Joint Commission recently published and clarified PM Compliance standards related to grace periods for non-completion. Changes to The Joint Commission accreditation processes in 2017 provide more guidelines on how organizations manage and document PM activities on equipment in their Environment of Care. EC.02.04.01 EP4, EC.02.04.03 EP2, EC.02.04.03 EP3 provide more guidance on expectations of completion rates, how grace periods affect completion rates, and how equipment that is in use or unable to be located affect an organizations completion rate.

As a result, healthcare organizations must know their PMs are 100% compliant, documented, reportable, and retrievable. We’ve made compliance easy with pre-built tools for TMS.

The Joint Commission PM compliance made easy in TMS.

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  • Additional PM Field.
  • Process Logic & Automation.
  • Reports.
  • Dashboards.
  • Package Implementation.
  • Training on What’s New.

Functionality

New Field

Work Order PM Compliance DateTJC refers to three PM dates: Start/Due Date, Done/Completed By, and Out of Compliance. The compliance date is added to ensure documentation and visibility of PM compliance—not just completion.

Workflow Codes

Active (open) Sub-statusThe recent TJC clarification specified two conditions when PMs don’t count for or against.

Process Completion Status & Sub-statusThese codes document meeting these conditions.

Reports & Dashboards

TJC Work Order Detail ReportAdds the PM Compliance Date to PM Work Order report

TJC EIU/ENL Open Scheduled Work Order Listing ReportNew dashboard report that allows customers to manage open PMs in the EIU (Equipment in Use) and ENL (Equipment Not Located) Sub-status

TJC EIU/ENL Work Orders Report (Scheduled Last 3 Months)New dashboard report that allows customers to manage closed PMs in the EIU (Equipment in Use) and ENL (Equipment Not Located) Sub-status

TJC PM Compliance Report (Current Month)New report where customers can breakout how many PMs are due, completed, could not locate, could not be found in the current month

TJC PM Compliance Report (Previous Month)New report where customers can breakout how many PMs are due, completed, could not locate, could not be found in the previous month

PM % Completion w/ TJC Compliance Analytics Report (Date Range)Provides graphs and details for a prompted date range of PM activity

TJC Open Scheduled WO ListingNew dashboard and report for real-time or printed access to open TJC EIU/ENL Open Scheduled Work Orders

Process Logic & Automation

Next PM Due Date AssignmentAutomatically aligns PM next due dates with industry best practice scheduling by setting dates to the first of the month scheduled (Monthly or longer frequencies) or to Sunday of the week scheduled (Weekly/Bi-weekly frequencies)

Preventive Maintenance & Inspection Work Orders AssignmentsAutomatically aligns PM completion and compliance dates with industry best practice scheduling. PM Due becomes the last day of the calendar month scheduled (Monthly or longer frequencies) or Saturday of the week scheduled (Weekly/Bi-weekly frequencies)

Remote Implementation

ImportsCustom report(s) and datasource(s)

ModificationsRelation to adding or subtracting fields or adding/subtracting filters BUT NOT including altering report structure (SQL), those reports included in this package

AddsNew dashboard (or add new data sources to an existing one)

New Compliance Date field and apply it to the respective modules

(or modifies) Work Order and Schedule forms to contain new Compliance Date field

New Work Order Codes : Sub Status Codes for the ACTIV status; New Closed Not Processed Status & Sub Status Codes

New Process Logic & Automation for Schedule and Work Order updates

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