Pain Points an EDMS Can Address
For professionals in these industries and situations, an EDMS can help resolve common pain points, including:
- Out-of-control physical/outsourced document storage costs
- Consistent data-related delays and inefficiencies
- Frustrating document search, updating, and retrieval processes
- Siloed and disconnected information makes it difficult to make data-driven decisions
- Security concerns and vulnerabilities
- Low disaster recovery capabilities
- Human error
How Does an Engineering Document Management System Work to Resolve Concerns?
An EDMS can also be an essential component of broader digital transformation. It can inform strategies and processes such as preventive maintenance and business process automation that will modernize your built environment.
By centralizing disparate information and providing a simple tool for searching documents, completing work orders, maintaining compliance, and more, an EDMS can help users across industries and verticals to:
- Secure their documents against security threats and compliance concerns
- Convert paper documents and consolidate disparate information
- Share all relevant information with the right people at the right time
- Simplify document organization and standardization while adding context and enhancements to imported information
- Consolidate and connect information for big-picture insight and operational improvements
Who Should Manage Your EDMS?
Initially, your IT department can spearhead your EDMS initiatives and work to import data and standardize information across devices and team members. That said, implementation can often be complex – and Accruent experts are certainly here to help you begin, scale and standardize the process.
For ongoing maintenance, you can also consider hiring an electronic document controller to oversee the daily document management process. More specifically, this person will:
- Perform quality and compliance reviews to ensure document completeness, accuracy, and authenticity
- Distribute documents and drawings to ensure full compliance with control procedures and requirements
- Create, enforce, and maintain document control procedures and work instructions to ensure consistency and accuracy across the organization
- Update and process documents to make sure that all relevant personnel have access to the latest, most complete drawings, specification logs, and binders
- Accurately number, sort, file, and store all relevant electronic and hard copy documents needed in your organization
Streamline Operations with Accruent’s EDMS Platforms
Accruent offers robust EDMS tailored to streamline the management of technical documents and drawings throughout their lifecycle. By providing centralized repositories, these solutions ensure that teams have instant access to the most up-to-date information, enhancing safety and operational efficiency.
RedEye: Cloud-Native EDMS
RedEye is a modern, cloud-based EDMS designed to meet the needs of asset-intensive industries. It centralizes drawings and documents into a mission-critical solution, providing accurate information to both office and field personnel. RedEye enhances business processes and productivity by making data management more efficient and reliable. Notably, it offers unlimited user access without the need for additional CAD licenses, promoting seamless collaboration across teams.
Learn more about RedEye
Meridian: The Hybrid Engineering Document Management Solution
Meridian serves as a centralized repository for storing, organizing, and controlling engineering documentation, ensuring that the right people have access to accurate information when needed. This system supports compliance and streamlines document changes, reducing maintenance costs, asset downtime, and project rework, while increasing employee safety.
Learn more about Meridian
Real-world EDMS Case Studies
Air Liquide
Air Liquide, a world leader in gases, technologies, and services for both industry and health, had challenges in locating critical documents, especially engineering drawings, and had to rely on a few individuals with specialized knowledge. Recognizing these challenges, Air Liquide sought Meridian solution that could help them with:
- Enhance Document Discoverability: Provide an intuitive way to locate critical documents without depending on a few experts.
- Streamline the Document Process: Improve document control and enhance document workflows.
- Improve Efficiency: Centralize document management reduce operational inefficiencies.
Read more on Air Liquide’s success story with Accruent EDMS
Seattle City Light
Seattle City Light, the public utility providing electrical power to Seattle, Washington, and its metropolitan area, had challenges with managing the company’s 300,000 documents and drawings, and tracking their revisions. Without Accruent Meridian, they did not have a clear workflow processes, resulting in inefficiencies. Here are what they get after implementing EDMS:
- Automatic bi-directional title block syncing between AutoCAD and Meridian
- Configurable file attribute assignment with consistent metadata for accurate searches
- Web-based access for field crews to view current drawings or construction plan sets
- Easy file revision comparisons for pinpointing changes quickly
Read more on Seattle City Light’s success story with Accruent EDMS
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