CMMS Software Solutions

Solutions

CMMS Software Solutions

(Computerized Maintenance Management Systems)

Accruent's cloud-based Computerized Maintenance Management System (CMMS) solutions can optimize facility and asset maintenance, helping organizations automate and maintain work orders, increase equipment reliability, streamline maintenance operations and costs, improve inventory accuracy and, most importantly, maintain industry-specific regulatory compliance.

Industry-Specific CMMS Solutions On This Page:

  • Connectiv: A Secure Cloud-Based CMMS Solution for the Healthcare Industry
  • VX Maintain: Modern CMMS and Facility Management for the Retail Industry
  • Maintenance Connection: Comprehensive Preventive Maintenance for the Manufacturing Industry
  • FAMIS 360: Space Planning and Asset Management for Higher Education, Real Estate and the Public Sector

What are Some CMMS Features?



Automate Work Order Scheduling
Increase Asset Reliability
Reduce Maintenance Costs
Improve Inventory Accuracy

Automate Work Order Scheduling

Accruent's cloud-based Computerized Maintenance Management System (CMMS) solutions can optimize facility and asset maintenance, helping organizations automate and maintain work orders, increase equipment reliability, streamline maintenance operations and costs, improve inventory accuracy and, most importantly, maintain industry-specific regulatory compliance.

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Increase Asset Reliability

Incomplete insight into important asset data like parts inventory, repair history, and asset performance can lead to inefficiency and costly reactive maintenance practices. A CMMS can help, providing all relevant asset data – including maintenance history, asset downtime, failure codes, cost of inventory, and more – in one centralized, user-friendly platform.

Reduce Maintenance Costs

Many maintenance inefficiencies like unplanned downtime, reactive maintenance practices and low visibility into important data can hugely impact facility maintenance costs. The right CMMS system can streamline key asset maintenance processes – including purchase order and facility rental management, calibration management, MRO (maintenance, repair and operating supply) inventory management and work order management – to reduce these costs and increase ROI over time.

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Improve Inventory Accuracy

In order to effectively complete repairs, your business has to order, use and keep track of countless MRO (maintenance, repair and operating supply) items – and this process can be inefficient and costly. A CMMS can simplify MRO management by centralizing part information, automating purchases and tracking important metrics like inventory costs, order histories and usage statistics.

Industry-Specific CMMS Software Solutions

CMMS software solutions can be tailored to fit specific industry needs and use cases, helping with facility maintenance, manufacturing maintenance, linear asset maintenance, fleet maintenance, and field services maintenance. In a healthcare environment, a Computerized Maintenance Management System (CMMS) can manage Alternative Equipment Maintenance (AEM) programs and consolidate Healthcare Technology Management (HTM), Healthcare Facilities Management (HFM) and Information Technology (IT) systems, while in the enterprise environment the system can connect multi-site operations, simplify work order management and more.

Healthcare CMMS Software Solution: Connectiv

Designed exclusively for the healthcare industry, Connectiv is a cloud-based CMMS system that can resolve key industry pain points and increase visibility, mitigate compliance risks, decrease costs, and allow for improved patient care.

As a truly modern healthcare CMMS, Connectiv can replace disparate and manual systems - like Excel sheets and physical paperwork - and centralize an organization's Healthcare Technology Management (HTM), Healthcare Facilities Management (HFM), supply chain, and IT departments.

 

Visit Connectiv CMMS Product Page

 

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In this way, it can provide one single, comprehensive, real-time source of truth that relevant personnel can use to track assets, stay on top of supplies, and better manage workflows and work orders. This information can then be used to:

 

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Simplify compliance and reporting with ever-changing policies and regulations from The Joint Commission (TJC), the international accredited registrar and classification society Det Norske Veritas and Germanischer Lloyd (DNV GL), Occupational Safety & Health Administration (OSHA), and other regulatory bodies.

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Gain real-time visibility into all aspects of asset management - including asset location, status, and maintenance needs - thereby minimizing delays due to emergency breakdowns or unavailable inventory.

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Execute more effective equipment capital planning, helping healthcare organizations manage ever-shrinking hospital margins, lower budgets, and decreased resources.

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Optimize work productivity through easy-to-use mobile solutions, and increased preventive maintenance capabilities.

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Strengthen cybersecurity initiatives so there are fewer cybersecurity exposures through medical devices.

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Effectively manage Alternative Equipment Maintenance (AEM) programs.

It's healthcare technology for the modern world:

Facilities Asset Management Planned Preventive CMMS Software Solution: vx Maintain

Maintenance operations can be complex and difficult to manage, particularly as the number of sites, assets and contracts in an organization grows. This can lead to low visibility and reactionary facility and asset management activities, which can ultimately reduce efficiency and ROI.

 

Visit vx Maintain CMMS Product Page

 

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vx Maintain is a robust facilities management tool that helps ensure effective asset management and facilitates preventative maintenance activities, even in a complex environment. It is also mobile-friendly and device agnostic, which means it can be used effectively in a multi-site environment. Using vx Maintain, users can:

 

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Effectively manage work orders.

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Streamline the reconciliation process

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Reduce critical equipment downtime

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Make strategic decisions for the facility portfolio

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Execute effective contractor management

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Evaluate the efficiency and cost-effectiveness of preventive maintenance activity

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Evaluate provider performance and communicate easily with providers

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Use the Site Audit feature to make sure critical equipment is on hand

 

The tool can also help manage sudden changes in operations - like making changes in maintenance schedules or placing an emphasis on facility cleaning - like those that were required after the COVID-19 outbreak.

This type of visibility and agility can replace reactive maintenance and bring enterprise-wide visibility and control throughout the asset lifecycle.

Enterprise Asset Management & CMMS Solution: Maintenance Connection

Maintenance Connection is a scalable Enterprise Asset Management (EAM) and Computerized Maintenance Management System (CMMS) software designed to provide maintenance professionals with the data-driven information and visibility they need to increase labor efficiency, extend asset life, execute effective preventive maintenance, and ultimately save time and money.

 

Visit Maintenance Connection CMMS Product Page

 

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Man working in facility with clipboard in collard shirt smiling.

Managing assets and inventory is a complex task, and it comes with many difficulties in a modern, multi-site enterprise environment. Without the right tools to face these complexities, enterprise organizations face concerns like high asset downtime, reactive maintenance practices, low visibility into parts inventory and work order history, and difficulty keeping overhead costs down. This makes it impossible to scale, schedule preventive maintenance (PMs), or maintain compliance.

Maintenance Connection can resolve these concerns by providing a centralized, collaborative, real-time tool that allows users to:

 

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Increase visibility into assets and physical equipment, including machines, vehicles, and other equipment.

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Streamline work orders and allow for informed preventive maintenance practices.

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Improve team management with the help of mobile access, single sign-on, and a device-agnostic user interface.

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Provide mission-critical historical real-time information through tools like work order monitoring, inventory and asset management, service history tracking, and robust reporting and analytics.

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Effectively manage MRO inventory and spare parts.

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Simplify compliance and increase preparedness for audits.

Using these capabilities, enterprise teams can use Maintenance Connection to develop better maintenance practices, organize their teams, and increase ROI.

Facilities & Asset Management CMMS Solution: FAMIS 360

FAMIS 360 is an integrated facility management (FM) platform that serves to help facility professionals increase transparency, cut costs, and improve their productivity in strategic markets like education and corporate real estate.

 

Visit FAMIS 360 CMMS Product Page

 

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People working at computers in cubicle office setting.

More often than not, facilities professionals face a long to-do list with few resources and a small budget for repairs. In an always-lean environment, such scant resources can lead to more unplanned downtime, safety concerns, and an increased number of broken assets and emergency repairs - all of which can decrease ROI and efficiency.

FAMIS 360 is designed to address these concerns by optimizing maintenance for facility professionals. It works by centralizing the crucial information that's needed to:

 

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Centralize information - like work orders, budgets and schedules - to make informed, data-driven decisions

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Simplify financial oversight and optimize budgets to maximize chargeback funds, asset lifecycle improvements and more

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Lower costs and improve margins

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Comply with federal and state reporting

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Meet sustainability requirements

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Execute effective key control

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Automate processes - including work orders and space management details - to improve efficiency and decrease unplanned downtime

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Simplify utilities and energy management

BIM Facilities Management (FM) System Software

Business Information Monitoring (BIM) is well-known as an important tool for building design and construction, but it can also be extremely effective for facilities management (FM). Governments around the world often mandate BIM for facility construction and design because it can simplify the construction, design, and management of spaces by providing a single source of truth for decision-making.

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Used for Facilities Management, Business Information Monitoring (BIM) can be Used Throughout the Lifecycle of a building or Asset to:

 

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Track warranties

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Help prepare budgets

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Develop preventive maintenance practices

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Address ad hoc queries

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Organize asset breakdown structure

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Improve data interoperability

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Facilitate work order execution

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Ensure compliance

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In the big picture, these capabilities can increase efficiency of space management, improve ROI and reduce costs and inefficiencies that come from manual labor and lack of transparency. BIM systems can also be used alongside existing Facilities Management (FM) tools like FAMIS 360, vx Maintain and Maintenance Connection to save money, streamline operations, and ensure that all relevant data is integrated and accessible.

BIM Facilities Management (FM) System Software Resources:

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See exactly how much your business can save with a CMMS system

Accruent's CMMS Cost Savings Calculator was created to provide an understanding of projected cost savings and return on investment from using a computerized maintenance management software. The underlying calculations and research are based on 20 years of experience and robust analysis of information received from over 1500 surveyed companies.

Get started with our Cost Savings Calculator

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eBook
2020 CMMS Benchmarks & Best Practices to Improve Maintenance Operations

The CMMS Benchmarks and Best Practices report was created for maintenance managers, technicians and other personnel involved in the operations of a facility or maintenance management program. This is a great reference if you're researching top CMMS software systems.

Frequently Asked CMMS Software Questions:

Are Preventive Maintenance Management Software and Preventative Maintenance Management System the Same?

The PMMS terms “preventive maintenance management software” and “preventative maintenance management system” ultimately mean the same thing. The phrases both refer to tools like a CMMS or an EAM that facilitate preventive maintenance – or proactive maintenance – practices by consolidating relevant data and preventing downtime.

The differences between these two phrases are simply stylistic, and you will see both versions depending on company preferences and policies.

Is Predictive Maintenance Software Also the Same as Preventive or Preventative Maintenance Management Systems?

The terms “predictive maintenance software," “preventive maintenance management system” and “preventative maintenance management system” ultimately refer to the same systems – usually an EAM or CMMS. “Predictive maintenance software” is a nod to the primary benefit of preventive maintenance, which is to move users from reactive actions to predictive actions. With comprehensive, easy-to-understand historical and real-time data at the ready, users can predict what will happen with their assets or facilities and react accordingly. This allows for more proactive and accurate decision-making.

How does a CMMS work?

A Computerized Maintenance Management System (CMMS) helps organizations consolidate historical and real-time asset and facilities data in one easy-to-use, data-driven platform. This information can then be used to track your asset lifecycle – from purchase until decommission - to improve preventive maintenance practices, and to streamline the work order management process. This ultimately helps eliminate all-too-common concerns like unplanned downtime, reactive maintenance practices, cybersecurity threats, emergency breakdowns, and compliance concerns, thereby increasing asset lifecycle, employee productivity and ROI.

Who uses CMMS?

Computerized Maintenance Management System (CMMS) solutions are used by organizations looking for effective asset and facility maintenance management. Users can be found in many industries, including manufacturing, retail, healthcare, oil & gas, utilities, education, and corporate. A CMMS can help with five use cases across these industries, including linear asset maintenance, facility maintenance, production and manufacturing maintenance, field services maintenance, and fleet maintenance.

It is most helpful for those who have struggled with common asset and facility maintenance concerns, including unplanned asset downtime, costly reactive maintenance practices, difficulty scheduling preventive maintenance, low visibility into asset health, and little transparency into big-picture historical and real-time data.

What is the difference between EAM and CMMS?

An Enterprise Asset Management (EAM) system is far more robust than a Computerized Maintenance Management System (CMMS). A true CMMS focuses only on centralizing key data to facilitate and automate maintenance during the operational part of an asset’s lifecycle. A robust EAM, on the other hand, also provides an inventory management system, multi-site management tools, an accounting system, a purchasing management system, and other comprehensive tools.

All of these tools give an EAM the capability to track, manage, and analyze asset performance and costs through the whole asset lifecycle, from acquisition to disposal. This gives users complete visibility into the historical and present state of assets so they can report to other departments, optimize asset performance, make data-driven decisions, and increase ROI.

Why is CMMS important?

A Computerized Maintenance Management System (CMMS) enables effective facility and maintenance management by centralizing and consolidating all relevant asset information. This creates actionable insight that users can use to increase employee efficiency, extend asset life, lower inventory expenses, increase asset uptime, execute work orders, and deploy effective preventive maintenance practices.

This is difficult to accomplish without a CMMS, as maintenance operations include many components like work orders, records, compliance needs and MRO inventory. All of this is difficult to manage manually or across disparate systems, and out-of-date or incomplete information can lead to mistakes, reactive maintenance practices and decreased revenue.

What is a CMMS Administrator?

A dedicated Computerized Maintenance Management System (CMMS) administrator oversees the implementation and maintenance of a CMMS solution. A CMMS is a complicated tool that requires data development and management, metrics management, ongoing compliance, consistent upgrades, development and management of reports, employee training and more. If these tasks are left to existing employees, it can lead to inconsistent data, a loss of system integrity, and a return to reactive maintenance practices. Having a CMMS administrator, on the other hand, helps organizations make the most of a CMMS, increasing employee adoption and making data more transparent.

What information should be captured on every work order?

A work order is a formal document that provides all the information that’s needed to complete a work request or maintenance task. A comprehensive work order should include clear details like the name of the department or individual who assigned the task, the assignee, expectations, the location of the activity, the desired completion date, the estimated costs or required parts, and any prerequisite information needed to complete the work order.  

Using preventive maintenance tools like a CMMS, this work order data can be automatically generated to maximize efficiency. 

What is difference between purchase order and work order?

A work order is a record of all the information needed to repair a particular asset or tool, while a purchase order breaks down the costs associated with those repairs. Overall, a work order is broader in scope, as it will include the actions needed to complete a work order along with other relevant information like who assigned the work order, the assignee, the location of the asset, and any other associated information that’s needed to address the task. A purchase order, on the other hand, is only about finances, and it can often exist as a single component of a broader work order.