3. Bentley ProjectWise
ProjectWise is an engineering-first DMS designed for AEC (architecture, engineering, construction) and infrastructure programs. It excels in collaborative design, BIM workflows and project-level governance across complex, multi-stakeholder environments.
Key Features
- Project management oriented
- CAD/BIM compatibility and ISO 19650 compliance
- 3D design and digital twin workflows
Plan & Pricing
- Bentley’s eStore for small & medium-sized business: Prices vary per region.
- ProjectWise 365 (Cloud) subscription: $260.
- ProjectWise ‘Explorer’ (Desktop) subscription: $860/Prices vary per region.
- ProjectWise Enterprise level: Price is per request.
Why Choose Bentley ProjectWise?
ProjectWise is ideal for large infrastructure projects where BIM and engineering workflows are central. For construction firms managing complex data across multiple stakeholders, it provides structure, version control and compliance tools necessary for success.
4. Microsoft SharePoint
Sharepoint is a flexible DMS integrated with Microsoft 365, suitable for organizations of any size seeking document collaboration, workflow automation and a familiar user experience across Word, Excel, PowerPoint and Teams.
Key Features
- Configurable workflows
- Integration with Microsoft Office and Teams
- File sharing and document collaboration
- Co-authoring, version control and metadata search
Plans & Pricing
Lower software prices, but with a much more expensive TCO
- Plan 1: $5 user/month
- Plan 2: $10 user/month
- Office 365 E3: $23 user/month
Why Choose SharePoint?
SharePoint is a go-to option for organizations already in the Microsoft ecosystem. Its intuitive interface and seamless app integration make it a natural fit for teams that prioritize collaboration and governance, without steep learning curves.
5. Autodesk
Autodesk Docs powers design and construction documentation, tightly integrated with AutoCAD and Revit—ideal for AEC organizations standardizing on Autodesk Construction Cloud.
Key Features
- Full ecosystem for design and construction
- Built-in support for 3D and BIM workflows
- Seamless integration with Autodesk design software
- Support for digital signatures and transmittals
Plans & Pricing
- Vault Professional: $770–$2,820/year
- BIM Collaborate: $705/year
- BIM Collaborate Pro: $945/year
Why Choose Autodesk Docs?
Autodesk Docs streamlines design collaboration and construction documentation, helping teams stay aligned on the latest versions. It’s best for firms already using Autodesk tools that need reliable, integrated workflows across projects.
Key Features to Consider in a Document Management System
When selecting a document management system, prioritize capabilities that protect integrity and speed up work:
- Centralized Storage and Search
Consolidate documents in a governed repository with rich metadata, OCR, and federated search to surface the right version instantly.
Ensure accuracy with check-in/check-out, comparison and markup, as well as immutable revision histories, to avoid rework and compliance risk.
- Access Permissions and Security
Enforce role-based access, least privilege, MFA/SSO, and encryption at rest/in transit. Look for data residency options and review the associated retention policies.
- Collaboration and Workflow Automation
Support co-authoring, redlining, task routing and automated approvals to move deliverables from draft to released status faster.
Connect to ERP/EAM, CAD/BIM, GIS, IoT and line-of-business systems via APIs and prebuilt connectors to keep data synchronized.
- Compliance and Audit Trails
Maintain traceable activity logs, electronic signatures and change controls for ISO, FDA, SOX, NERC, OSHA, or industry regulations.
Choose cloud for scale and speed, on‑prem for data control, or hybrid to meet IT strategy, network constraints or regulatory mandates.
Benefits of Using a Document Management System
1. Boost Productivity
A DMS eliminates time-consuming manual processes by centralizing documents in a searchable repository. Teams can retrieve the latest versions quickly, reducing delays and eliminating duplicate work. Automated workflows streamline approvals and notifications so employees can focus on high-value tasks.
2. Improve Compliance
Built-in audit trails, version histories and access controls make it easier to meet compliance standards. A DMS ensures every change is logged, approvals are recorded and retention policies are enforced for regulations like ISO, FDA or SOX.
3. Enhance Collaboration
With real-time co-authoring, markup tools and centralized access, teams work together efficiently—whether in the office or across continents. A DMS reduces email clutter and version confusion, ensuring teams stay aligned.
4. Secure Information
Enterprise-grade security features like encryption, role-based permissions and automated backups protect sensitive documents. Authentication tools like SSO and MFA add layers of protection against cyber threats.
5. Support Scalability
As your business grows, so does your content. A scalable DMS can handle millions of documents across multiple locations, ensuring consistent performance with cloud and hybrid deployments.
Explore Accruent Document Management Solutions
The right document management system doesn’t just store files—it drives compliance, collaboration and business efficiency.
With Accruent RedEye for cloud-based document management and Accruent Meridian for hybrid deployments, Accruent offers flexible, enterprise-grade DMS solutions trusted across industries. Whether your focus is compliance, engineering accuracy or global collaboration, Accruent has a solution designed to scale with you.
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Accruent RedEye is a cloud-based Engineering Document Management System (EDMS) built to simplify collaboration and control across engineering teams. Designed for industries such as utilities, mining and oil and gas, RedEye enables secure, real-time access to engineering drawings and documents from any device, supporting compliance, accuracy and digital transformation.
