2. Eptura Engage
Eptura Engage (formerly Condeco), provides event-adjacent tools for managing internal workplace events, workshops, and team gatherings. These features focus on space coordination, resource booking and visitor handling, making it highly effective for corporate campuses and hybrid workplaces that host recurring internal events.
Key Features
- Schedule team days and group bookings for workshops, training, or all-hands gatherings
- Reserve meeting rooms and spaces with flexible hourly or shift-based options
- Add services and catering such as AV equipment, food, or other resources
- Manage visitors with pre-registration, QR check-ins, and streamlined entry
- Track utilization by monitoring attendance, no-shows, and space usage
- Guide employees and guests with wayfinding tools and digital signage
Pros & Cons
Pros
- Well-suited for internal workplace events such as team days, workshops, and training
- Seamless integration with Microsoft Outlook, Teams, and Copilot
- Mobile app enables easy, on-the-go bookings
Cons
- Limited workflows for advanced event management
- Reporting focused on space usage rather than event performance
- Lacks attendee engagement features
3. Envoy
Envoy provides a visitor and workplace management platform tailored for hybrid work environments. Organizations in the technology and media industries use Envoy to manage visitor check-ins, desk bookings and employee scheduling through a sleek, user-friendly interface.
The platform supports hot desking and hoteling, allowing employees to reserve workspaces based on availability. Its visitor management system includes photo capture and character recognition, enhancing security and streamlining front desk operations.
Key Features
- Visitor management with ID verification and photo capture
- Hot desking and desk assignment tools
- Integration with hybrid work strategies
Pros & Cons
Pros
- Strong adoption in the tech and entertainment sectors
- Simplifies return-to-work planning and hybrid scheduling
- User-friendly interface with intuitive navigation
Cons
- Mobile app performance issues, including frequent crashes
- Steep learning curve for the space management module
- Limited reporting and analytics capabilities
- Low configurability for complex workflows
4. Robin
Robin is a desk booking and workplace coordination platform designed for hybrid teams. It offers intuitive scheduling tools and integrates with collaboration platforms like Microsoft Teams and Slack, making it easy for employees to find and book workspaces.
Robin’s strength lies in its simplicity and user-friendly design. The platform automates desk booking, supports mobile access and includes a colleague finder feature that helps users locate teammates across the office.
Key Features
- Desk booking automation
- Microsoft Teams and Slack integration
- Mobile app
- Colleague finder feature
Pros & Cons
Pros
- SaaS-based platform with a centralized web admin dashboard
- Clean and intuitive user experience for end users
Cons
- Limited ability to block assigned desks
- Inability to book multiple days at once
5. Series25 (CollegeNET)
Series25 (CollegeNET) is a comprehensive scheduling and event management platform designed primarily for higher education institutions. It combines academic scheduling, resource management, and campus event coordination into a single solution. Universities and colleges use Series25 to optimize classroom assignments, manage non-academic events, and streamline communication between departments, ensuring spaces and resources are used efficiently.
Its strength lies in handling both academic timetabling and event scheduling under one roof. From assigning courses to available classrooms to booking auditoriums for conferences, Series25 supports the unique complexities of campus operations.
Key Features
- Academic scheduling automation with conflict detection
- Campus event coordination for activities and conferences
- Resource booking for facilities, AV and catering
- Workflow automation with approvals and notifications
- SIS and campus platform integrations
- Reporting and analytics on space utilization and scheduling
Pros & Cons
Pros
- Purpose-built for higher education scheduling and event management
- Combines academic timetabling and event coordination in one system
Cons
- Complex interface with a significant learning curve
- Reporting dashboards feel dated compared to modern SaaS tools
- Limited customization compared to enterprise-grade systems
Benefits of Using Event Management Software
Event management software offers more than just scheduling—it transforms how organizations plan, execute and evaluate events. Here are the key benefits:
- Automate scheduling to reduce errors and prevent double bookings
- Centralize logistics with a single dashboard for space and resource visibility
- Enhance attendee satisfaction through streamlined check-ins and clear communication
- Optimize space and resource utilization with analytics
- Deliver real-time updates via notifications and alerts
How to Choose the Right Event Management Software
Choosing the right platform depends on your organization’s needs, goals and infrastructure. Here’s how to evaluate your options:
- Assess event size and complexity to determine required features for internal, public or hybrid events
- Consider industry requirements for compliance and integration in corporate, education, nonprofit or government sectors
- Evaluate integration needs with CRM, facility scheduling and calendar platforms
- Choose a deployment model—cloud for flexibility or on-premise for strict data security
- Match budget and user count to ensure the platform scales with your team
- Verify support and onboarding options, including training, documentation and responsive service
- Prioritize mobile access and user experience for planners and attendees
Explore Accruent EMS
Ready to elevate your event planning? Explore Accruent EMS — the trusted platform for scheduling, resource management and seamless event coordination across industries.
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