2. Brightly
(source)
Brightly, formerly known as Dude Solutions, is a cloud-based enterprise asset management platform acquired by Siemens in 2022. Brightly focuses on helping public institutions and enterprises manage maintenance operations, assets and infrastructure efficiently. Its flagship product, Asset Essentials, is designed to streamline work orders, improve budgeting and support preventive maintenance strategies.
Key Features
- True SaaS platform with fast implementation
- Strong work order and budgeting capabilities
- GIS mapping integration for spatial asset tracking
- Data center security features
- Broad AMS portfolio covering multiple asset types
Plans and Pricing
- Offers a free custom demo
- Pricing is high, especially at higher tiers
- Preventive maintenance ROI is achievable, but takes time due to upfront costs
Pros and Cons
Pros
- Easy to use and quick to deploy
- Strong presence in the public sector and education
Cons
- No space management module
- Limited customization and integration with university systems
- The mobile app is difficult to use
- Reporting tools are rigid and hard to adjust
3. Planon
(source)
Planon is a Netherlands-based IWMS provider with over 40 years of experience and a strong presence in EMEA. Known for its internally developed modules and seamless integration, Planon offers an innovative workplace management platform that supports space planning, maintenance and real estate operations.
Key Features
- Fully integrated IWMS modules developed in-house
- Leader in IoT integration and smart building tech
- CAD and BIM integrations
- Strong localization across languages, currencies and time zones
- Visually appealing and consistent UI
Plans and Pricing
Pros and Cons
Pros
- Known for ease of implementation due to unified architecture
- Easy to configure and scale
Cons
- Limited accounting and ERP integration
- Lacks depth in capital planning and real estate lifecycle management
- Less relevant in the North American market
4. FM: Systems
(source)
FM: Systems is a privately held IWMS provider headquartered in Raleigh, North Carolina. With a modular and flexible platform, FM: Systems enables organizations to manage facilities, space utilization and real estate operations.
Key Features
- Modular IWMS with in-house developed components
- AutoCAD and Revit integrations
- BIM model support and white-label dashboards
- Strong space utilization and occupancy analytics
- Flexible integration with other workplace systems
Plans and Pricing
Pros and Cons
Pros
- Scalable platform with standalone or full-suite options
- Strong space planning and visualization tools
Cons
- Weak maintenance management module
- Bulk data uploads are unreliable
- Cumbersome multi-entry processes
5. MRI
(source)
MRI Software is a global leader in real estate and facilities management. Its suite includes CMMS, CAFM and IWMS solutions, strengthened by acquisitions like FSI and NetFacilities. MRI’s platform supports space planning, maintenance and smart building integration, with a strong presence in government, education and healthcare sectors.
Key Features
- Comprehensive FM capabilities across multiple modules
- GIS location management via the Esri partnership
- Multi-language support for global deployment
- Full IWMS suite with 200+ integrations
- IoT platform integration for smart building coverage
Plans and Pricing
- Tiered pricing for NetFacilities:
- Standard: $45/user/month
- Premium: $75/user/month
- High cost of ownership, especially with advanced integrations
Pros and Cons
Pros
- Deep integration ecosystem
- Strong presence in the government and education sectors
- Strategic partnerships for implementation
Cons
- Long and costly implementations
- Limited mobile functionality
- Poor platform customizability
Features to Look For in Facility Management Software
Selecting the best facility management software requires a clear understanding of the features that directly impact operational efficiency, asset longevity and strategic planning. Below are the essential capabilities to prioritize:
- Managing Work Orders: Creating, assigning, and tracking tasks in real time to improve operational efficiency.
- Scheduling Preventive Maintenance: Automating maintenance routines to prevent equipment failures and extend asset lifespan.
- Tracking Assets and Managing Lifecycles: Monitoring asset location, condition, history, and depreciation to support budgeting and replacement planning.
- Planning and Utilizing Space: Visualizing and managing space allocation to optimize occupancy and guide strategic decisions.
- Reporting with Dashboards: Analyzing KPIs like maintenance costs, response times, and energy usage to drive informed decisions.
- Supporting On-Site Teams with Mobile Access: Enabling technicians to manage work orders, update statuses, and scan assets from the field.
- Integrating IoT and Sensors: Monitoring environmental conditions, equipment performance, and occupancy in real time to support predictive maintenance.
- Monitoring Energy Usage: Tracking energy consumption to identify inefficiencies, reduce costs, and support sustainability goals.
Benefits of Using Facility Management Software
Implementing the best facility management software delivers measurable improvements across your organization—enhancing efficiency, reducing costs, and supporting smarter decision-making. Here’s how it adds value:
1. Gain Better Visibility into Facility Operations
Centralized data and real-time dashboards offer a complete view of facility performance, helping managers detect issues early and make informed, data-driven decisions.
2. Reduce Unplanned Downtime and Repair Costs
Preventive maintenance and predictive analytics minimize unexpected equipment failures, lowering repair expenses and improving operational reliability.
3. Streamline Work Order Scheduling and Technician Coordination
Automated workflows and mobile access simplify task assignment, accelerate response times, and improve collaboration among maintenance teams.
4. Enhance Space Utilization and Planning
Accurate space data enables efficient resource allocation, helping organizations adapt to evolving needs and reduce overhead costs.
5. Simplify Compliance Management
Facility management platforms maintain audit trails, schedule inspections, and generate compliance reports—reducing the risk of fines and legal complications.
6. Automate Real-Time Alerts
Instant notifications for maintenance needs, energy spikes, or occupancy changes allow teams to respond quickly, saving time and preventing disruptions.
How to Choose the Right Facility Management Software
Selecting the best facility management software starts with understanding your organization’s unique needs and long-term goals. Here’s what to consider when evaluating your options:
1. Facility Type and Size
Determine whether you manage a single location or a multi-site portfolio. Larger operations may require advanced features like centralized dashboards, remote monitoring, and scalable infrastructure.
2. Primary Use Case
Identify your top priorities—such as maintenance management, space planning, compliance tracking, or energy monitoring—and ensure the software is purpose-built to support those functions.
3. Deployment Model: Cloud vs. On-Premise
Cloud-based solutions offer scalability, remote access, and automatic updates. On-premise systems may be preferred by organizations with strict data security or regulatory requirements.
4. Integration Capabilities
Look for software that integrates seamlessly with your existing systems, including ERP platforms, HVAC controls, IoT sensors, and building automation tools.
5. Scalability for Future Growth
Choose a platform that can grow with your organization—supporting additional users, locations, and features as your needs evolve.
6. Budget and Total Cost of Ownership
Evaluate the full cost, including licensing, implementation, training, support, and potential ROI from improved efficiency and reduced downtime.
7. Vendor Support and Training Resources
Strong customer support, onboarding assistance, and accessible training materials are essential for successful implementation and long-term adoption.
Explore Accruent FAMIS 360 Facility Management Software
Looking for a solution that checks all the boxes? Explore Accruent FAMIS 360 — Accruent’s enterprise-grade facility management platform designed to streamline operations, improve asset performance and support strategic planning across your organization.
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