4 Best Work Software of 2025: Pricing & Features Comparison

2. Upkeep

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UpKeep provides mobile-first work order software that streamlines maintenance operations and improves team communication. Technicians and managers access work orders, asset data and inventory in real time from any device, enabling faster response and better coordination. With strong business intelligence features and intuitive mobile functionality, UpKeep helps reduce downtime and improve task visibility across departments.

Key Features

• Business intelligence and analytics
• Inspection planning and organization
• Inventory and spare parts management
• Asset location tracking
• Mobile app for field updates

Plans and Pricing

• Lite: $20/user/month: Unlimited work orders, recurring tasks and unlimited requesters
• Starter: $45/user/month: Includes inventory management, preventive maintenance and monthly reporting.
• Professional: $75/user/month: Adds advanced analytics, request portal and signature capture
• Business Plus: Custom pricing: Offers workflow automation, reliability tracking, purchase order management, API access and multi-site support

Pros and Cons

Pros

• Easy to use and mobile-friendly
• Significant reduction in technician time spent on work orders
• Designed for mobile-first teams

Cons

• Limited depth in advanced functionality
• Hidden costs and pricing concerns
• Basic work order capabilities may not meet enterprise needs

"I use it daily at my workplace, and it gets the job done. It keeps record of all the maintenance done to the assets that are listed."
— Capterra review

3. Fiix

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Fiix provides cloud-based work order software that simplifies maintenance operations and asset tracking. Teams manage tasks across multiple sites using features like QR code scanning, mobile access and planned maintenance scheduling. Fiix is especially popular among small to mid-sized businesses looking for an intuitive and scalable solution.

Key Features

• Work order management
• Asset tracking with QR codes
• Mobile access for field technicians
• Planned maintenance automation

Plans and Pricing

• Free: Create work orders, manage preventive maintenance and build asset hierarchies with no expiration
• Basic: $45/user/month: Ideal for small teams needing unlimited preventive maintenance and inventory tracking
• Professional: $75/user/month: For larger teams managing multiple sites, with custom reporting and AI-powered insights
• Enterprise: Custom pricing: Offers secure, customizable solutions with advanced integration capabilities

Pros and Cons

Pros

• Intuitive interface and ease of use
• Strong customer support

Cons

• Implementation can be complex
• Reporting features may be difficult to configure
• Some users report concerns about cost-effectiveness

"The ease of use is nice even for the non-computer savvy technician and we enjoy the convenience of the mobile app."
— Capterra review

4. eMaint

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eMaint is a comprehensive work order and asset management solution built for organizations that require scalability and advanced analytics. It supports everything from basic task scheduling to condition-based monitoring and IoT integrations, making it ideal for teams managing complex maintenance operations across multiple sites.

Key Features

• Enterprise asset and work order management
• Scalable architecture for growing businesses
• Analytics to monitor asset health
• Condition-based monitoring and IoT device integration

Plans and Pricing

• Team: $69/user/month: Includes standard CMMS features, unlimited helpdesk support, software updates, online training and mobile access
• Professional: $85/user/month: Adds advanced features, dedicated account management, image mapping, automated workflows and sandbox staging
• Enterprise: $120/user/month: Offers unlimited work request logins, web API access, multi-site toolkit, single sign-on and Xcelerate conference discounts

Pros and Cons

Pros

• Seamless integration with other systems
• Easy workflow creation
• Free trial available

Cons

• Limited workforce and procurement management features
• Slow platform development
• Lacks predictive analytics capabilities

"It's fantastic that as long as one knows the back end of the system, all configurations and administrative tasks can be performed without needing to contact Emaint or a third party directly."
— Capterra review

Work Order Software Pricing Calculator

This comprehensive pricing calculator delivers a clear, customized cost breakdown for Maintenance Connection’s CMMS software:

Features to Look For in Work Order Software

When evaluating the best work order software, it’s essential to focus on features that streamline task management, improve team coordination and reduce downtime. Use this checklist to evaluate CMMS platforms and prioritize the features that deliver the fastest ROI.

Essential Features

• Work order creation and scheduling: Easily generate and assign tasks with priority levels, due dates and automated scheduling options.
• Preventive maintenance: Automate recurring maintenance tasks to prevent equipment failures and extend asset life.
• Asset and inventory tracking: Monitor asset conditions and ensure parts and tools are available when needed to avoid delays.
• Real-time updates and notifications: Keep technicians and managers informed with instant alerts, status changes and task completions.
• Reporting and dashboards: Visualize key metrics like response times, completion rates and maintenance costs to improve decision-making.
• User roles and access control: Assign permissions based on roles to maintain data security and streamline workflows.
• Mobile app functionality: Enable field teams to access work orders, update statuses and log issues from any device.
• Barcode and QR scanning: Simplify asset identification and work order tracking with scan-and-go functionality.
• Custom workflows and automation: Tailor task sequences, approvals and notifications to match your organization’s processes.

Advanced Features

• Multi‑site management: Standardizes maintenance across locations with shared data, rules, and reporting.
• Integrations (ERP, BMS, IoT): Connects systems to sync assets, work orders, and meter data automatically
• Predictive analytics / AI: Uses patterns and sensor data to forecast failures and optimize scheduling.
• Compliance & audit trails: Captures procedure history and documentation for regulated environments.
• Offline mode: Keeps field teams productive when connectivity is limited.
• Open API & extensibility: Supports custom apps, data exports, and unique workflows at scale.

How to Use This Checklist

• Evaluate fit: Match must‑have features to current pain points (e.g., backlog, downtime, compliance).
• Prioritize impact: Focus on capabilities that reduce response time, increase uptime, and lower maintenance costs.
• Plan adoption: Ensure mobile usability, role permissions, and training resources are in place for quick rollout.

5 Benefits of Using Work Order Software

Implementing the best work order software can significantly improve how maintenance and operations teams manage tasks, communicate and respond to issues.

1. Lower Downtime and Faster Repair Cycles

Automated scheduling and real-time updates help teams respond to issues quickly, reducing equipment downtime and improving overall productivity. Preventive maintenance features help teams service assets before problems occur.

2. Clearer Communication Across Teams

Work order software centralizes task information, eliminating miscommunication between departments. Everyone, from technicians to managers, can access the same data, track progress and stay aligned on priorities.

3. Greater Visibility into Asset Performance

With integrated asset tracking and reporting tools, teams gain insights into asset health, usage patterns and maintenance history. This visibility supports better planning and resource allocation.

4. Easier Compliance and Audit Readiness

Digital logs and automated documentation make it easier to meet regulatory requirements and prepare for audits. Work order history, inspection records and safety checks are stored securely and can be retrieved instantly.

5. Cost Savings Over Time

By reducing reactive maintenance, improving task efficiency and extending asset lifespan, work order software helps organizations lower operational costs. These savings compound over time, delivering strong ROI.

Why a Work Order Mobile App Matters

As maintenance teams become increasingly mobile, having access to work order software is essential. Mobile-first platforms empower technicians to receive assignments, update statuses and log issues directly from their devices, improving response times and reducing delays.

Users expect mobile work order apps to offer:

• Offline mode: Work without connectivity and sync data once back online
• Real-time syncing: Keep users aligned and informed with updates across the system instantly. 
• Push notifications: Alert users to new tasks, changes, or urgent issues
• Scan-and-go tracking: Use barcode or QR scanning to access asset and work order details quickly

Accruent Maintenance Connection excels in mobile usability, offering an intuitive interface, robust offline functionality and secure access controls. Users consistently praise it for its reliability in the field and its ability to support enterprise-level operations without sacrificing ease of use.

Ready to Choose the Best Work Order Management Software?

Looking for a reliable, scalable and mobile-friendly solution? Accruent Maintenance Connection offers robust work order management, intuitive mobile access and enterprise-grade features trusted by thousands of organizations. Explore the platform to see how it can streamline your maintenance operations and improve team productivity.

Experience the difference today:

• Start your free trial and explore the platform firsthand.
• Request a personalized demo to see CMMS in action.

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