2. Upkeep
.webp?width=1920&height=1080&name=Upkeep%20CMMS%20(1).webp)
(source)
UpKeep provides mobile-first work order software that streamlines maintenance operations and improves team communication. Technicians and managers access work orders, asset data and inventory in real time from any device, enabling faster response and better coordination. With strong business intelligence features and intuitive mobile functionality, UpKeep helps reduce downtime and improve task visibility across departments.
Key Features
- Business intelligence and analytics
- Inspection planning and organization
- Inventory and spare parts management
- Asset location tracking
- Mobile app for field updates
Plans and Pricing
- Lite: $20/user/month: Unlimited work orders, recurring tasks and unlimited requesters
- Starter: $45/user/month: Includes inventory management, preventive maintenance and monthly reporting.
- Professional: $75/user/month: Adds advanced analytics, request portal and signature capture
- Business Plus: Custom pricing: Offers workflow automation, reliability tracking, purchase order management, API access and multi-site support
Pros and Cons
Pros
- Easy to use and mobile-friendly
- Significant reduction in technician time spent on work orders
- Designed for mobile-first teams
Cons
- Limited depth in advanced functionality
- Hidden costs and pricing concerns
- Basic work order capabilities may not meet enterprise needs
3. Fiix
(source)
Fiix provides cloud-based work order software that simplifies maintenance operations and asset tracking. Teams manage tasks across multiple sites using features like QR code scanning, mobile access and planned maintenance scheduling. Fiix is especially popular among small to mid-sized businesses looking for an intuitive and scalable solution.
Key Features
- Work order management
- Asset tracking with QR codes
- Mobile access for field technicians
- Planned maintenance automation
Plans and Pricing
- Free: Create work orders, manage preventive maintenance and build asset hierarchies with no expiration
- Basic: $45/user/month: Ideal for small teams needing unlimited preventive maintenance and inventory tracking
- Professional: $75/user/month: For larger teams managing multiple sites, with custom reporting and AI-powered insights
- Enterprise: Custom pricing: Offers secure, customizable solutions with advanced integration capabilities
Pros and Cons
Pros
- Intuitive interface and ease of use
- Strong customer support
Cons
- Implementation can be complex
- Reporting features may be difficult to configure
- Some users report concerns about cost-effectiveness
4. eMaint
(source)
eMaint is a comprehensive work order and asset management solution built for organizations that require scalability and advanced analytics. It supports everything from basic task scheduling to condition-based monitoring and IoT integrations, making it ideal for teams managing complex maintenance operations across multiple sites.
Key Features
- Enterprise asset and work order management
- Scalable architecture for growing businesses
- Analytics to monitor asset health
- Condition-based monitoring and IoT device integration
Plans and Pricing
- Team: $69/user/month: Includes standard CMMS features, unlimited helpdesk support, software updates, online training and mobile access
- Professional: $85/user/month: Adds advanced features, dedicated account management, image mapping, automated workflows and sandbox staging
- Enterprise: $120/user/month: Offers unlimited work request logins, web API access, multi-site toolkit, single sign-on and Xcelerate conference discounts
Pros and Cons
Pros
- Seamless integration with other systems
- Easy workflow creation
- Free trial available
Cons
- Limited workforce and procurement management features
- Slow platform development
- Lacks predictive analytics capabilities
Features to Look For in Work Order Software
When evaluating the best work order software, it’s essential to focus on features that streamline task management, improve team coordination and reduce downtime. Here are the must-have capabilities to look for:
- Work order creation and scheduling
Easily generate and assign tasks with priority levels, due dates and automated scheduling options.
- Preventive maintenance
Automate recurring maintenance tasks to prevent equipment failures and extend asset life.
- Asset and inventory tracking
Monitor asset conditions and ensure parts and tools are available when needed to avoid delays.
- Real-time updates and notifications
Keep technicians and managers informed with instant alerts, status changes and task completions.
- Reporting and dashboards
Visualize key metrics like response times, completion rates and maintenance costs to improve decision-making.
- User roles and access control
Assign permissions based on roles to maintain data security and streamline workflows.
- Mobile app functionality
Enable field teams to access work orders, update statuses and log issues from any device.
- Barcode and QR scanning
Simplify asset identification and work order tracking with scan-and-go functionality.
- Custom workflows and automation
Tailor task sequences, approvals and notifications to match your organization’s processes.
Benefits of Using Work Order Software
Implementing the best work order software can significantly improve how maintenance and operations teams manage tasks, communicate and respond to issues.
1. Lower Downtime and Faster Repair Cycles
Automated scheduling and real-time updates help teams respond to issues quickly, reducing equipment downtime and improving overall productivity. Preventive maintenance features help teams service assets before problems occur.
2. Clearer Communication Across Teams
Work order software centralizes task information, eliminating miscommunication between departments. Everyone, from technicians to managers, can access the same data, track progress and stay aligned on priorities.
3. Greater Visibility into Asset Performance
With integrated asset tracking and reporting tools, teams gain insights into asset health, usage patterns and maintenance history. This visibility supports better planning and resource allocation.
4. Easier Compliance and Audit Readiness
Digital logs and automated documentation make it easier to meet regulatory requirements and prepare for audits. Work order history, inspection records and safety checks are stored securely and can be retrieved instantly.
5. Cost Savings Over Time
By reducing reactive maintenance, improving task efficiency and extending asset lifespan, work order software helps organizations lower operational costs. These savings compound over time, delivering strong ROI.
Why a Mobile App Matters
As maintenance teams become increasingly mobile, having access to work order software is essential. Mobile-first platforms empower technicians to receive assignments, update statuses and log issues directly from their devices, improving response times and reducing delays.
Users expect mobile work order apps to offer:
- Offline mode: Work without connectivity and sync data once back online
- Real-time syncing: Keep users aligned and informed with updates across the system instantly.
- Push notifications: Alert users to new tasks, changes, or urgent issues
- Scan-and-go tracking: Use barcode or QR scanning to access asset and work order details quickly
Accruent Maintenance Connection excels in mobile usability, offering an intuitive interface, robust offline functionality and secure access controls. Users consistently praise it for its reliability in the field and its ability to support enterprise-level operations without sacrificing ease of use.
Explore Maintenance Connection CMMS Software
Looking for a reliable, scalable and mobile-friendly solution? Accruent Maintenance Connection offers robust work order management, intuitive mobile access and enterprise-grade features trusted by thousands of organizations. Explore the platform to see how it can streamline your maintenance operations and improve team productivity.
Start your free trial today!
CMMS Business Size Classification
|
Business Size
|
Description
|
|
Small
|
Lean, multi-skilled teams managing simpler maintenance operations. Typically fewer than 100 employees with annual revenue between $10M and $50M.
|
|
Mid-Sized
|
Expanding operations, increasing maintenance complexity, and growing technology needs. Generally between 100 and 1,000 employees, with revenue from $50M to $1B.
|
|
Large/Enterprise
|
High operational complexity, large-scale maintenance teams, and enterprise-wide system integration requirements. Typically over 1,000 employees and generating over $1B in annual revenue.
|
.svg){kind=small}
