EDMS Software

EDMS Software

EDMS software, or an electronic document management system software, is a robust platform that can centralize your documentation and streamline your operations. 



What Is EDMS Software?

EDMS software, or an electronic document management system, is a powerful software that can help you centralize, store, search and use your mission critical documentation. This can not only streamline your document management but also optimize your operations, increase actionable insights and simplify compliance with regulatory standards.

The key is to find the right EDMS software to suit your unique business needs.


Primary EDMS Software Functions:

robust, comprehensive EDMS software has several primary functions. Most centrally, it can keep your critical documentation centralized, accurate and easily accessible. This can streamline manual processes and replace pen and paper, which can ultimately increase employee productivity, asset uptime and ROI across facilities and departments.

Additionally, a robust EDMS software can help users:

  • Analyze data for actionable insight

  • Automate work order processes

  • Help users automatically import and validate data

  • Effectively move documents through the various stages of their workflow

  • Facilitate document review and approval

  • Integrate with other business-critical systems for comprehensive insights




meridian engineering document
management system ecosystem

user access: maintenance teams, project engineers, document controllers, etc.

LDAP & SSO Integration*



Mobile device

Connected CMMS


Project and process engineering, redline improvements, collaboration


Equipment-documentation, as-build documentation, redline/markup

Project management

Transmittal packages, project workflow approvals, project artifacts.

Application Integrations

Workflow and CAD Integration

Asset and Reference Relationship Management

Regulatory Compliance and Reporting

Version and Archiving

Key Value Drivers

EAM: INFOR,SAP, Maintenance Connection

CAD Suites: AutoDesk, Solidworks

MS Office Suite

What Can You Accomplish with EDMS Software?


EDMS Software Meridian Screenshots On Multiple Devices



Customize Document Management  

Meridian EDMS system is customizable to be as robust or as simple as your business needs. Immediately upon implementation, you can use EDMS software to effectively store and manage your electronic documents and:

You can also integrate your EDMS with other systems as needed, including your EAM software.

  • Import and organize pen and paper documents

  • Easily archive electronic documents that are no longer active

  • Create customizable workflows to inform users of their responsibilities and automate key tasks 

  • Automatically transitions comments and photos from maintenance to engineering departments  

  • Access document management information via mobile device, thereby eliminating the need for printouts

  • Maintain relationships between CAD models, assets and documents

  • Access your important technical documentation and EAM data in just one click

  • Automated document routing, escalation and document approval  

  • Document change controls that allow you to easily spot and control any changes to your documents  

  • Robust analytics and reporting capabilities  

  • Document version control to help you maintain compliance with regulatory bodies  

  • Effective standard operating procedures (SOPs) that make it easier to obtain ISO certification 

​​​​​Simplify Compliance

With Meridian electronic document management system, you can streamline inspections and make sure that your business is always ready for the audit process. Maintain compliance easily with:

Maximize Your Connectivity

Connect your electronic document management software (EDMS) with other mission-critical systems and processes to maximize efficiency and help your users draw comprehensive insights. More specifically, connect your EDMS software to:

  • Your computerized maintenance management system (CMMS) to break down silos, develop comprehensive insights, increase document security and ensure that your asset information is accurate throughout the asset lifecycle.

  • Your CAD software systems so you can store, manage, render and visualize your 2D and 3D drawings.

  • Mobile devices so you can access and edit documents from a computer, tablet or phone

  • Your CRM

  • Accounting software for comprehensive billing and financial insight

  • Proper implementation

  • Advanced product training

  • Technical support

  • Automations

  • Accessibility across devices

Ensure Your Documentation is Complete

Incomplete or out-of-date documentation can lead to increased downtime, rework and lower employee productivity. Meridian EDMS can help ensure that documentation is comprehensive using:

Automate Your Data

Effective electronic document management requires a significant degree of automation. Meridian EDMS software provides this kind of automation, ultimately increasing employee productivity, ensuring document accuracy and decreasing manual errors. Automation capabilities include:

  • Document imports

  • Grouping of documents with related purchase orders, receipts, drawings and more.

  • Document-driven workflows

  • Approval of invoices

  • Creation of purchase orders

Ready to See How It Works?

Watch our demo video collection.
Watch Demo Videos


Work with Accruent’s EDMS Experts

You’re not on your own when it comes to implementing your Meridian EDMS software. When it's time to implement, Accruent experts will build the implementation, test it, and provide the templates, plans, feedback and training you need for it to be a success. They will also help you resolve any existing concerns that could hinder implementation, helping you resolve issues with data cleanliness, technical concerns and business processes.

After implementing your Meridian solution, you’ll continue to have access to a number of Accruent resources, including post go-live resources and access to Accruent Academy. These are designed to help you accelerate adoption, build a profitable business and move forward in developing a culture of continuous improvement.


    Whitepaper: A Comprehensive Guide to Implementing Accruent’s Meridian

Related EDMS Concepts and Resources


Meridian EDMS Product Page

Learn more about Meridian EDMS Software by Accruent and find useful links and resources for insights and deeper research.




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EDMS Software Meridian Screenshots