EDMS software, or an electronic document management system software, is a robust platform that can centralize your documentation and streamline your operations.
What Is EDMS Software?
EDMS software, or an electronic document management system, is a powerful software that can help you centralize, store, search and use your mission critical documentation. This can not only streamline your document management but also optimize your operations, increase actionable insights and simplify compliance with regulatory standards.
The key is to find the right EDMS software to suit your unique business needs.
Primary EDMS Software Functions:
A robust, comprehensive EDMS software has several primary functions. Most centrally, it can keep your critical documentation centralized, accurate and easily accessible. This can streamline manual processes and replace pen and paper, which can ultimately increase employee productivity, asset uptime and ROI across facilities and departments.
Additionally, a robust EDMS software can help users:
Analyze data for actionable insight
Automate work order processes
Help users automatically import and validate data
Effectively move documents through the various stages of their workflow
Facilitate document review and approval
Integrate with other business-critical systems for comprehensive insights
meridian engineering document
management system ecosystem
Project and process engineering, redline improvements, collaboration
Equipment-documentation, as-build documentation, redline/markup
Transmittal packages, project workflow approvals, project artifacts.
Workflow and CAD Integration
Asset and Reference Relationship Management
Regulatory Compliance and Reporting
Version and Archiving
EAM: INFOR,SAP, Maintenance Connection
CAD Suites: AutoDesk, Solidworks
MS Office Suite
What Can You Accomplish with EDMS Software?
Customize Document Management
Meridian EDMS system is customizable to be as robust or as simple as your business needs. Immediately upon implementation, you can use EDMS software to effectively store and manage your electronic documents and:
You can also integrate your EDMS with other systems as needed, including your EAM software.
Import and organize pen and paper documents
Easily archive electronic documents that are no longer active
Create customizable workflows to inform users of their responsibilities and automate key tasks
Automatically transitions comments and photos from maintenance to engineering departments
Access document management information via mobile device, thereby eliminating the need for printouts
Maintain relationships between CAD models, assets and documents
Access your important technical documentation and EAM data in just one click
Automated document routing, escalation and document approval
Document change controls that allow you to easily spot and control any changes to your documents
Robust analytics and reporting capabilities
Document version control to help you maintain compliance with regulatory bodies
Effective standard operating procedures (SOPs) that make it easier to obtain ISO certification
With Meridian electronic document management system, you can streamline inspections and make sure that your business is always ready for the audit process. Maintain compliance easily with:
Maximize Your Connectivity
Connect your electronic document management software (EDMS) with other mission-critical systems and processes to maximize efficiency and help your users draw comprehensive insights. More specifically, connect your EDMS software to:
Your computerized maintenance management system (CMMS) to break down silos, develop comprehensive insights, increase document security and ensure that your asset information is accurate throughout the asset lifecycle.
Your CAD software systems so you can store, manage, render and visualize your 2D and 3D drawings.
Mobile devices so you can access and edit documents from a computer, tablet or phone
Accounting software for comprehensive billing and financial insight
Advanced product training
Accessibility across devices
Ensure Your Documentation is Complete
Incomplete or out-of-date documentation can lead to increased downtime, rework and lower employee productivity. Meridian EDMS can help ensure that documentation is comprehensive using:
Automate Your Data
Effective electronic document management requires a significant degree of automation. Meridian EDMS software provides this kind of automation, ultimately increasing employee productivity, ensuring document accuracy and decreasing manual errors. Automation capabilities include:
Grouping of documents with related purchase orders, receipts, drawings and more.
Approval of invoices
Creation of purchase orders
Work with Accruent’s EDMS Experts
You’re not on your own when it comes to implementing your Meridian EDMS software. When it's time to implement, Accruent experts will build the implementation, test it, and provide the templates, plans, feedback and training you need for it to be a success. They will also help you resolve any existing concerns that could hinder implementation, helping you resolve issues with data cleanliness, technical concerns and business processes.
After implementing your Meridian solution, you’ll continue to have access to a number of Accruent resources, including post go-live resources and access to Accruent Academy. These are designed to help you accelerate adoption, build a profitable business and move forward in developing a culture of continuous improvement.
Related EDMS Concepts and Resources
Meridian EDMS Product Page
Learn more about Meridian EDMS Software by Accruent and find useful links and resources for insights and deeper research.
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