Best CMMS Software for 2025: Reviews & Comparison

Maintenance Connection

Compare the best CMMS software solutions in 2025. Explore features & pricing to find the right maintenance management system for your business.

August 21, 2025

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Smart organizations don't wait for equipment to break - they prevent failures before they happen. This shift from reactive to predictive maintenance is transforming how businesses manage assets and control costs.

The stakes couldn't be higher. According to Siemens' True Cost of Downtime 2024 report, unplanned downtime now accounts for 11% of annual revenue for the world's 500 largest companies, totaling $1.4 trillion—a sharp increase from $864 billion just a few years ago.

A computerized maintenance management system, or CMMS, helps businesses stay ahead by:

Organizing work orders
Tracking assets
Preventing costly disruptions

However, not all CMMS platforms deliver the same performance. This guide outlines what to look for and compares the top solutions.

See software comparison table

Quick Summary

The best CMMS software should offer ease of use, all-in-one capabilities, and reliable customer support.

Accruent Maintenance Connection ranks #1 based on customer satisfaction, expert reviews, and proven reliability—making it the best choice for 2025.

Not sure which program fits your needs? Our experts can help you choose the right solution.

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CMMS Software Comparison Table

With several CMMS options available, selecting the right one depends on factors such as business size, industry, and specific maintenance needs. The table below offers a side-by-side comparison of pricing models and best use cases to help guide your decision. Or you can skip to detailed reviews.

Software	Rating	Best For	Pricing
Accruent Maintenance Connection	4.5/5 star rating	Small, mid-sized and large organizations* Multi-site locations Regulated industries	Professional: $110/user/month Mobile CMMS: $58/month (Add-on) Enterprise: Custom pricing Start a free trial
Fiix CMMS	4.5/5 star rating	Mid-sized businesses* AI-enabled CMMS	Basic: $45/user/month Professional: $75/user/month
Upkeep	4.5/5 star rating	Small to mid-sized businesses*	Lite: $20/user/month Starter: $45/user/month Professional: $75/user/month
eMaint	4.4/5 star rating	Mid-sized businesses* Regulated industries	Team: $69/user/month Professional: $85/user/month Enterprise: $120/user/month
Brightly (Asset Essentials)	4.4/5 star rating	Industry-specific: education, government and manufacturing	Custom pricing

Software

Rating

Best For

Pricing

Accruent Maintenance Connection

4.5/5 star rating

Small, mid-sized and large organizations*

Multi-site locations

Regulated industries

Professional: $110/user/month

Mobile CMMS: $58/month (Add-on)

Enterprise: Custom pricing

Start a free trial

Fiix CMMS

4.5/5 star rating

Mid-sized businesses*

AI-enabled CMMS

Basic: $45/user/month

Professional: $75/user/month

Upkeep

4.5/5 star rating

Small to mid-sized businesses*

Lite: $20/user/month

Starter: $45/user/month

Professional: $75/user/month

eMaint

4.4/5 star rating

Mid-sized businesses*

Regulated industries

Team: $69/user/month

Professional: $85/user/month

Enterprise: $120/user/month

Brightly (Asset Essentials)

4.4/5 star rating

Industry-specific: education, government and manufacturing

Custom pricing

* For reference on business size classifications, please see the table below.

5 Best CMMS Software Reviewed

1. Accruent Maintenance Connection

Accruent Maintenance Connection is a scalable, enterprise-grade CMMS designed to help organizations streamline maintenance, reduce downtime and optimize asset performance. Trusted by industries including process manufacturing, discrete manufacturing, oil & gas, and utilities, it offers the tools to manage complex maintenance operations across single or multiple sites

Key Features

Preventive and predictive maintenance
Automated work order scheduling
Asset management with enterprise-wide visibility
Inventory management
Customizable workflows and automation
Multi-site facilities management
Advanced reporting and analytics
Cloud-based and mobile-friendly access

Plans & Pricing

Accruent Maintenance Connection offers tiered pricing based on company size and feature needs:

Free Trial available. Start your free trial today to experience the difference.
Professional: $110/month per user: Asset management; preventive maintenance; work orders management; procedures, tasks, laborers, crafts, shifts, inventory, stock rooms automation; document storage; service requester
Mobile CMMS: $58/month per professional subscription (Add-on)
Enterprise: Custom pricing for large-scale operations

Maintenance Connection Review

"We switched programs to Maintenance Connect & it was a very good move for us. It is so much easier to work in and customize."

- Stephen S. , Operational Chief at Utilities company on Capterra

"I have been using MC for 12 years and I have enjoyed using this software. I have looked at other software and I always compare it to MC and it never comes close to what MC can offer."

- Britt S. , CMMS and Planning Supervisor at Electronic Manufacturing company on Capterra

"We manage 45,000 assets across 300 sites speared over the US and Canada. We have 700+ technicians in the system daily."

- Matt H. , Supervisor, Reliability Engineering on Capterra

Why Choose Accruent Maintenance Connection?

Market-leading CMMS trusted by global enterprises including L'Oreal, The New York Times and Masters Gallery Foods.
Reduces inventory spending by up to 40% and increases equipment uptime by 30% or more.
Faster implementation with high customer satisfaction.
Scales from single facilities to global operations and integrates seamlessly with existing systems

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2. Fiix CMMS

Image of Fiix CMMS dashboard

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Fiix is a cloud-based CMMS designed for businesses seeking to transition from reactive to proactive maintenance. Known for its AI-driven analytics, it provides real-time insights to optimize asset performance and reduce downtime.

Key Features

AI-powered maintenance insights to predict failures before they happen
Work order and asset management for streamlined maintenance tracking
API integrations with ERP and IoT systems for seamless data sharing
Mobile accessibility to manage maintenance from anywhere

Plans & Pricing

Fiix offers tiered pricing based on company size and feature needs:

Free Plan: Create work orders, manage preventive maintenance tasks and build asset hierarchies
Basic Plan: $45/user/month: Work order management, preventive maintenance and asset tracking
Professional Plan: $75/user/month: Advanced analytics, multi-site management and integrations
Enterprise Plan: Custom pricing: AI-powered insights, advanced reporting and full API access

3. Upkeep

Image of Upkeep CMMS dashboard
(source)

UpKeep is a mobile-first CMMS designed for teams that require rapid access to maintenance management from anywhere. Businesses use it to track work orders, manage assets and schedule preventive maintenance with a relatively straightforward setup.

Key Features

Work order and asset management keep maintenance tasks organized and efficient.
Mobile accessibility allows real-time updates from technicians in the field.
Preventive maintenance scheduling helps reduce unexpected equipment failures.
A cloud-based platform provides data access across devices.

Plans & Pricing

UpKeep offers tiered pricing based on features and team size:

Lite: $20/user/month: Unlimited work orders, recurring tasks and requesters
Starter: $45/user/month: Adds inventory management and basic analytics
Professional: $75/user/month: Includes advanced analytics, signature capture and request portals
Business Plus: $75/user/month: Adds workflow automation, purchase order management and API access

4. eMaint CMMS

Image of eMaint cmms dashboard

(source)

eMaint is a flexible, scalable CMMS designed for businesses seeking to transition beyond reactive maintenance. Teams use the software to track assets, manage work orders and predict equipment failures before they happen.

Key Features

Condition-based monitoring detects early warning signs to prevent costly breakdowns.
Asset and work order management ensures that maintenance schedules are organized and efficient.
Multi-location support enables easy maintenance management across multiple sites.
IoT integration connects equipment data for real-time monitoring and smarter planning.

Plans & Pricing

eMaint offers tiered pricing based on features and business needs:

Team Plan: $69/user/month: Standard CMMS features, unlimited helpdesk support and mobile access
Professional Plan: $85/user/month: Advanced features, automated workflows and interactive image mapping
Enterprise Plan: $120/user/month: Multi-site management, API access and advanced reporting

5. Brightly Asset Essentials

Image of Brightly Asset Essentials dashboard

(source)

Brightly's Asset Essentials is a CMMS designed for organizations that require straightforward maintenance management, prioritizing customer support and ease of use. Teams track work orders, manage inventory and handle reporting without a steep learning curve.

Key Features

A simple interface makes onboarding quick for new users.
Work order tracking and reporting help maintain organized maintenance schedules.
Inventory management means parts are always on hand.
A mobile-friendly dashboard enables teams to access work orders from anywhere.

Plans & Pricing

Brightly Asset Essentials offers four pricing editions tailored to meet industry-specific needs. All pricing requires custom quotes, with no transparent pricing available:

Education: Custom pricing
Government: Custom pricing
Manufacturing: Custom pricing
Membership: Custom pricing

Free Guide: Make your CMMS selection with confidence. Download our free guide: 10 Steps to Choosing the Best CMMS Provider for a proven evaluation framework.

CMMS Software Pricing Calculator

This comprehensive pricing calculator delivers a clear, customized cost breakdown for Maintenance Connection’s CMMS software:

Key Factors to Consider When Comparing CMMS Software

A CMMS should simplify maintenance, not complicate it. Keep these factors in mind when selecting a system that meets your organization’s current needs and scales with its future requirements.

1. Core maintenance functionalities

A CMMS should cover the fundamentals, including work order management, asset tracking and preventive maintenance. These features keep equipment in top condition, reduce downtime and streamline daily operations.

2. Scalability

As your business grows, so do your maintenance needs. The right CMMS should support an increasing number of assets, work orders and users without performance issues.

3. Ease of use

If a system is too complex, maintenance teams will not use it. A clean, intuitive interface reduces training time and allows teams to access critical information without frustration.

4. Integration capabilities

A CMMS should not operate in isolation. It must easily integrate with ERP systems, IoT devices and other enterprise software to support a unified maintenance ecosystem.

5. Reporting and analytics

Data drives better decisions. Look for a system with custom reporting, dashboards and predictive analytics to deliver actionable data and reduce unplanned downtime.

6. Cloud-based deployment

A cloud-based CMMS keeps maintenance teams connected, no matter where the job takes them. With remote access, work orders, asset data and reports are always within reach.

7. Support and training

A CMMS is only as effective as the people using it. Vendors that provide strong onboarding, ongoing training and responsive customer support help teams get up to speed quickly and maximize the system's value over time. Reliable assistance ensures smoother implementation and fewer disruptions.

8. Mobile accessibility

Maintenance does not happen at a desk. A mobile-friendly CMMS allows technicians to update work orders, view asset histories and receive real-time notifications from anywhere.

Cost Considerations and Pricing Models

A CMMS investment is not only about fitting something into the proper budget; it is also about aligning it with the right strategy. The goal is to find a system that reduces downtime, boosts efficiency and scales with your business, at the right price.

1. Pricing Structures

Here is what to look for regarding pricing:

Subscription-Based: Monthly or annual fees per user or asset. Predictable costs with automatic updates and Cloud access
One-Time Licensing Fee: Upfront payment for lifetime use. No recurring fees, but may require paid updates and support.
Tiered Pricing: Offers different plans with both basic and premium features. Advanced tools, such as AI analytics, are more expensive.
Custom Pricing: Tailored plans for large enterprises with specific needs and integrations

2. Hidden Costs to Consider

Avoid unexpected fees or unknown variables. Be sure to look for the following:

Implementation Fees: Setup, data migration and system configuration
Training Expenses: Onboarding, certifications and user training
Customization and Integration: Modifying software or connecting with ERP and IoT systems
Ongoing Maintenance and Support: Premium support, updates and system upkeep

3. Return on Investment

A strong CMMS pays for itself by:

Reducing downtime and maintenance costs
Extending asset lifespan
Boosting productivity with automation and reporting
Lowering compliance costs with better tracking

When selecting the right CMMS software for an organization, consider it an investment, not an expense. It is a tool for smarter, more efficient operations.

Ready to Choose the Best CMMS?

The right maintenance management software does more than track work orders. It keeps operations running, reduces downtime and helps businesses scale efficiently. Every organization has different needs, making features, pricing and scalability critical factors in the decision-making process. A system that fits today should also support long-term growth.

Among the many CMMS options available, Accruent Maintenance Connection stands out as the best overall solution for reliability, scalability, and ease of use. It’s designed to help organizations reduce downtime, streamline operations, and stay ahead of the competition.

Experience the difference today:

Start your free trial and explore the platform firsthand.
Request a personalized demo to see CMMS in action.

CMMS Business Size Classification

Business Size	Description
Small	Lean, multi-skilled teams managing simpler maintenance operations. Typically fewer than 100 employees with annual revenue between $10M and $50M.
Mid-Sized	Expanding operations, increasing maintenance complexity, and growing technology needs. Generally between 100 and 1,000 employees, with revenue from $50M to $1B.
Large/Enterprise	High operational complexity, large-scale maintenance teams, and enterprise-wide system integration requirements. Typically over 1,000 employees and generating over $1B in annual revenue.

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CMMS Software FAQs

What is CMMS software, and why is it important?

A computerized maintenance management system tracks work orders, schedules preventive maintenance and provides real-time insights into asset performance. Without a CMMS, maintenance becomes reactive, downtime increases and costs spiral out of control.

A well-chosen system transforms maintenance from a cost center into a strategic advantage, ensuring smooth operations and reliable equipment.

How do I determine the best CMMS for my industry?

The best CMMS aligns with a business's operational needs. A manufacturer may need predictive maintenance and IoT integration, while a hospital relies on compliance tracking and asset management. Scalability, ease of use and integration capabilities matter just as much as features.

The right system does not just meet today's needs — it supports future growth and adapts as technology continues to evolve.

What are the key differences between Cloud-based and on-premise CMMS?

A cloud-based CMMS offers flexibility, remote access and automatic updates with minimal IT involvement. It scales effortlessly and works across multiple locations. On-premise CMMS provides complete control over data and customization but requires in-house infrastructure and maintenance.

The decision depends on security needs, budget and whether teams need access beyond the office walls.